Inpatient Unit Administrative Assistant
Oregon Health & Science University Foundation
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $24 - $32 per hour
About the role
- Coordinate annual performance appraisal process
- Support the new hire process by facilitating access requests new hire paperwork and ensuring all information is complete in employee file and OHSU information systems
- Maintain employee files
- Monitor corporate compliance and update HR information systems
- Process HR actions
- Provide standard reports to unit managers and respond to requests for information
- Act as liaison with other areas including HR, payroll and ITG
- Pick up and distribute paychecks
- Provide other administrative support as requested by unit managers
- Assist manager to ensure accurate time and attendance records of staff
- Work with NRM to ensure time and attendance corrections are received
- Process historical adjustments, special check requests, overpayment adjustments and CNI payments
- Provide time and attendance management reports to unit managers for 30% review
- Enter unit schedule into scheduling system as directed by unit manager
- Provide training and support for unit schedulers
- Review and post final schedule in the scheduling system and on the unit
- Print and distribute daily assignment sheets
- Archive schedules and daily assignment sheets
- Process schedule changes in the scheduling system
- Ensure vacations are entered into the scheduling system per unit protocol
- Other duties as assigned by manager
Requirements
- Two years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR A Bachelor’s degree and one year of general office or secretarial experience; OR An equivalent combination of training and experience.
- Demonstrated intermediate skill in word processing, using Microsoft Word.
- Demonstrated intermediate skill in spreadsheet creation and maintenance in Microsoft Excel.
- Demonstrated excellent customer service skills.
- Demonstrated excellent verbal and written communication skills.
- Verifiable time management / multitasking skills.
- Verifiable dependable work history.
- Ability to work under tight time frames.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
performance appraisal processemployee file managementHR information systemstime and attendance managementschedule managementpayroll processingreport generationdata entryoffice technologymultitasking
Soft skills
customer serviceverbal communicationwritten communicationtime managementdependabilityorganizational skillsadministrative supportliaison skillsattention to detailproblem-solving
Certifications
Associate’s degree in office occupationscertificate in office technologyBachelor’s degree