Housing Division Coordinator – Limited Duration

Oregon Department of Human Services

Housing Division Coordinator supporting Oregon housing production, grants, technical assistance, and operations. Building systems and communications for the state land-use agency’s Housing Division.

Posted 8/19/2026full-timeSalem • Oregon • 🇺🇸 United StatesMid-LevelSenior💰 $4,308 - $5,984 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support, including data collection, analysis, and compliance monitoring, while fostering cooperative relationships and contributing to equity efforts within housing initiatives.

Highest-signal resume keywords

Administrative Support ExperienceData Collection And AnalysisGrants Management SoftwareCompliance MonitoringEquity Efforts Participation

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data AnalysisStatistical ReportingProcedural Problem SolvingTechnical AssistanceOffice Procedures Coordination

Soft Skills

Attention To DetailCommunication SkillsRelationship BuildingTeam CollaborationProblem Solving

Tools & Technologies

Grants Management SoftwareDatabase Management

Industry Keywords

Housing ProductionAffordabilityLocal Government SupportPublic Records RequestsOperational Solutions

About the role

Key responsibilities & impact

Support, establish, and maintain procedures and controls for Housing Division initiatives advancing housing production, affordability, and choice
Help implement systems, procedures, and practices that improve technical staff efficiency and sustainability
Create tools and structures that continue supporting the division after the limited-duration position concludes
Support administration of technical assistance and grant programs for local governments across Oregon
Coordinate internal and external communications for the division
Support processing of public records requests
Participate in agency-wide equity efforts
Partner with the Administrative Specialist to maintain daily operations, systems, processes, and workflows
Manage and update Housing Division grants management software and coordinate project progress with the Housing Division Manager
Connect policy development, programmatic workloads, and team structure to identify operational solutions
Establish and maintain procedures and controls for technical assistance to local governments
Draft routine letters and contracts
Maintain files and databases in accordance with program protocol
Monitor program activities for compliance with state laws, provider eligibility, client needs, and subcontractor, vendor, or client abuse or fraud

Requirements

What you’ll need

Three years of secretarial or administrative support experience including coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
Associate degree in general office occupations and two years of qualifying secretarial or administrative support experience; OR
Equivalent combination of education and experience
Ability to learn and work within specific agency programs or operations, policies, and procedures
Ability to establish and maintain cooperative and harmonious working relationships
Ability to analyze, evaluate, and solve procedural problems
Ability to collect, analyze, interpret, and report data in narrative and statistical formats
Ability to assist management in developing short- and long-range goals and objectives
Lived or professional experience serving historically and currently underserved and under-resourced communities
Applicants must be authorized to work in the United States; visa sponsorship is not available
Cover letter and resume required
Professional-level attention to detail, spelling, grammar, and communication skills

Benefits

Comp & perks

Limited duration appointments are regular status and benefits eligible
Position may be extended beyond June 30, 2027 and/or potentially become permanent
PERS participating members receive a 6.95% base salary increase and pay the 6% employee contribution to PERS
Non-PERS participating members receive a 6.95% pay increase and begin the 6% employee contribution upon participating in PERS
Annual step increases up to the top of the classification salary range