Litigation Scanning Coordinator, Administrative Specialist 1

Oregon Department of Human Services

Litigation Scanning Coordinator managing capture and processing of litigation records. Supporting the Administrative Services Division and ensuring compliance with state regulations.

Posted 7/28/2026full-timeSalem • Oregon • 🇺🇸 United StatesJuniorMid-Level💰 $3,798 - $5,193 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in records processing and document generation, with proficiency in KOFAX and Microsoft Office applications. Strong communication and customer service skills are essential for effective coordination and support within administrative functions.

Highest-signal resume keywords

Records ProcessingDocument GenerationKOFAX Indexing SoftwareMicrosoft Office SuiteCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Records ProcessingDocument GenerationData GatheringData SortingMulti-taskingPrioritization

Soft Skills

Exceptional Oral CommunicationExceptional Written CommunicationCustomer Service Skills

Tools & Technologies

KOFAXNetCenterWORDEXCELPOWER POINTOUTLOOK

Certifications & Qualifications

Associate Degree in General Office Occupations

Industry Keywords

Administrative Services DivisionLitigation OrdersClosed File RecordsDestruction ProcessLiaison

About the role

Key responsibilities & impact

Support the Administrative Services Division (ASD) Manager by managing the capture of all final litigation orders
Coding dismissed and withdrawn or other litigation
Maintaining the closed file records until destruction
Coordinating the destruction process and acting as a liaison between WCB, other DCBS divisions, and state agencies with regard to WCB final records

Requirements

What you’ll need

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
An equivalent combination of education and experience
Working knowledge of KOFAX or a similar indexing software
Familiarity with NetCenter, WORD, EXCEL, POWER POINT and OUTLOOK software applications
Exceptional oral and written communication skills
Excellent customer service skills for both internal and external customers
Ability to multi-task and prioritize well

Benefits

Comp & perks

Rewarding work in a productive and creative environment
Colleagues who are passionate about public service
Work/life balance, 11 paid holidays a year, and a competitive benefits package
Advancement and learning opportunities that will help grow your career with the State of Oregon
Possible eligibility for the Public Service Loan Forgiveness Program