Manufactured Structure Ownership Specialist – Administrative Specialist 1

Oregon Department of Human Services

Administrative Specialist in charge of supporting MHODS Program for Oregon. Reviewing documents and assisting with administrative functions while maintaining public service standards.

Posted 6/26/2026full-timeSalem • Oregon • 🇺🇸 United StatesJuniorMid-Level💰 $3,797 - $5,190 per monthWebsite

About the role

Key responsibilities & impact

Provide administrative support to the Manufactured Home Ownership Documents System (MHODS) Program
Reviewing and processing documents
Organizing information, materials and systems
Assisting with administrative support functions such as performing a cursory review of plans submitted to ensure all necessary information has been submitted to expedite the plan review process
Assisting with taking in plans and selling a full range of permits to construction contractors and the general public
Assisting with the MHODS process to ensure applications are processed and documents are issued in a timely manner

Requirements

What you’ll need

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
An equivalent combination of education and experience
Skills in performing a variety of clerical functions, communicating orally and in writing, organizing work, and applying rules and policies to work performed
Skills in typing and in operating office equipment such as fax machine, various copy machines, word processor, and multi-line phone systems
Experience with Excel and Access applicable software
Ability to organize information and prepare reports
Skills in operating a computer terminal to enter, update, correct, and retrieve information
Preference may be given to candidates who are able to speak, read, and write Spanish fluently.

Benefits

Comp & perks

Rewarding work in a productive and creative environment
Colleagues who are passionate about public service
Work/life balance, 11 paid holidays a year, and a competitive benefits package
Advancement and learning opportunities that will help grow your career with the State of Oregon
Possible eligibility for the Public Service Loan Forgiveness Program

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

records processingdocument generationdata gatheringdata sortingtypingreport preparationoffice equipment operation

Soft Skills

oral communicationwritten communicationorganizational skillsapplication of rules and policies

Certifications

associate degree in general office occupations