Arts & Culture Support Specialist – Executive Support Specialist 2

Oregon Department of Human Services

Arts & Culture Support Specialist providing executive administrative support for the Oregon Business Development Department. Coordinating meetings, managing communications, and supporting agency operations.

Posted 5/17/2026full-timeSalem • Oregon • 🇺🇸 United StatesJunior💰 $4,308 - $5,983 per monthWebsite

About the role

Key responsibilities & impact

Provide executive administrative support to the Director and Senior Manager, including calendar management, scheduling, meeting preparation, and routine communications.
Coordinate Arts Commission and Cultural Trust board and committee meetings: prepare agendas, assemble and distribute meeting packets, handle logistics (room reservations, Zoom links, technology setup), take, finalize, and distribute minutes.
Maintain organized administrative systems including electronic filing, shared drive hygiene, meeting archives, templates, and standard operating procedures.
Prepare correspondence, edit documents, proofread public materials, and support the formatting of reports and presentations.
Manage shared inboxes; triage messages, draft responses, and route inquiries to appropriate staff.
Manage administrative workflows that support the overall functioning of the division, including scheduling, document routing, and internal deadline tracking.
Track tasks, deliverables, and meeting follow-up; maintain internal communications routes for the team.
Draft, edit, proofread, and distribute internal and external communications: announcements, email newsletters, program updates, meeting notices, and board communications.
Maintain and regularly update all public-facing website content, including guidelines, deadlines, application links, staff directories, commission materials, and project reports.
Provide professional and timely customer service to applicants, grantees, donors, community members, and the general public: answer questions, resolve basic process issues, and route technical or program-specific questions to staff.

Requirements

What you’ll need

One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Benefits

Comp & perks

Work/life balance
generous benefit package
11 paid holidays a year
3 paid personal days
flexible work schedules
paid leave
employer contribution retirement plan (PERS)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementschedulingmeeting preparationdocument editingproofreadingtask trackingdata collectionproject evaluationinternal communicationswebsite content management

Soft Skills

organizational skillscommunication skillscustomer serviceattention to detailtime managementproblem-solvingcollaborationadaptabilityprofessionalisminterpersonal skills