Oregon Charter Academy

Administrative Assistant

• Provide high-level support to school staff and be an integral part of the classified staff
• Enter data into the online student information system
• Assisting prospective families through the enrollment process
• Acts as the primary point of contact for processing related documents
• Interprets and responds to inquiries in person, via phone or internet
• General understanding of enrollment policies and document requirements
• Sending and receiving District Notice of Intent to Enroll forms
• Performs all functions within FERPA regulations
• General knowledge of the 3% enrollment cap and assisting families with the appeals process, and other related laws and regulations
• Greet and assist staff, students, families, and visitors both in person and by phone- this includes routing calls, relaying messages, receiving and directing visitors, determining priority matters promptly and courteously
• Attend program and department staff meetings to stay fully informed about school activities and efforts, to improve skills, and maintain frequent lines of communication
• Maintains pertinent records and performs follow-up assignments
• Cultivate and model a respectful work and learning environment
• Self-starter who also works well in a team
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Prompt and regular attendance
• Provide comprehensive customer service, including front line phone support
• Providing reception at the front desk on in-office days
• Additional duties as assigned

Administrative Assistant – School Enrollment Specialist