Operations Specialist

Orbio World

Junior/Mid-Level Operations Specialist focused on enhancing process workflows and systems at Orbio World, a global e-commerce leader. Creating impactful solutions for operational efficiency in a dynamic team environment.

Posted 7/14/2026full-timeKaunas • 🇱🇹 LithuaniaMid-LevelSenior💰 €1,500 - €3,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in process improvement and systems administration, particularly with ClickUp and no-code automation tools like Zapier. Capable of auditing workflows, designing practical solutions, and fostering usability and adoption across teams.

Highest-signal resume keywords

ClickUp AdministrationNo-Code Automation ToolsProcess ImprovementWorkflow AuditingDocumentation Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Process Systems ImprovementWorkflow DesignAutomation Logic MaintenanceTemplate CreationTask Setup

Soft Skills

Clear CommunicationOrganizational SkillsPrioritizationPeople-First MindsetProblem-Solving

Tools & Technologies

ClickUpZapierN8NGantt ChartsChecklists

Industry Keywords

OperationsProject CoordinationProcess GovernanceUsabilityTeam Collaboration

About the role

Key responsibilities & impact

Own and continuously improve our process systems (primarily ClickUp and Zapier, N8N, and similar), keeping them clean, reliable, and easy to use
Audit and redesign our ClickUp structure, workflows, and logic to better match how teams actually work
Build and maintain smart automations to reduce manual work and remove bottlenecks
Establish simple process governance (documentation, templates, permissions, periodic clean-ups) to keep systems scalable
Support recurring processes like OKRs by preparing templates, trackers, and timelines
Provide hands-on support (checklists, Gantt charts, task setup, troubleshooting) to help teams work more effectively
Partner with teams to simplify unclear or inefficient processes and implement practical improvements
Act as a positive process ambassador — making systems helpful, not bureaucratic
Prioritise and communicate improvements clearly, maintaining a focused backlog of changes

Requirements

What you’ll need

Experience in operations, process improvement, project coordination, or systems/tool administration in a fast-paced environment
Hands-on experience with ClickUp (or similar tool): structures, workflows, templates, dashboards, automations
Experience with no-code automation tools (Zapier preferred) and maintaining/testing automation logic will be treated as huge advantage
Ability to audit workflows, identify root causes, and design simple, practical solutions
Clear documentation and communication skills; comfortable supporting and training colleagues
Strong prioritisation and organisational skills with attention to detail
Practical, people-first mindset — focused on usability and adoption

Benefits

Comp & perks

Take your birthday off
Wrap up two hours earlier on Fridays
One work-from-home day each week—plus 20 extra remote days from anywhere in the world
Use your personal budget for courses or conferences
Grab any book you need
Join internal trainings, guest lectures, and more
Prepaid therapy sessions
Personal accident insurance
Full annual blood tests and vaccination programs
Private health insurance after 3 months
Sports and wellness events
Earn extra paid vacation days as you grow with us
Celebrate milestones with travel vouchers—€3000 after 5 years and €5000 after 10
Meaningful rewards, exclusive deals through perks.lt
Free parking or public transport after 3 months
Enjoy a week-long stay each year in our company apartments in Druskininkai or Kunigiškės
Join team-building activities, cross-team experiences, and everything from casual hangs to unforgettable workations
Welcome bonus for new family members
Additional paid time off for official training