OrangeLoops

Executive Assistant

• Calendar and Meeting Management: Oversee and coordinate executives’ calendars, ensuring efficient scheduling and avoiding conflicts. Prepare and distribute agendas for key meetings, including leadership team and advisory board sessions.
• Note-Taking and Follow-Up: Attend strategic meetings (e.g., OKRs), take detailed notes, and draft meeting minutes. Track action items, ensuring they are completed within agreed timelines.
• Execution Facilitator: Follow up with directors and other leaders to ensure that leadership initiatives and decisions are implemented.
• Organizational Coordination: Coordinate meetings, collect and organize information needed for presentations. Manage and follow up on semi-annual team retrospectives.
• Report Generation Support: Assist in the creation and consolidation of reports for leadership or the advisory board, ensuring timely availability of critical information.
• 1:1 Coordination: Ensure regular and consistent 1:1 meetings between directors and their teams.
• Travel Coordination: Collaborate with the logistics team to align travel itineraries with executive schedules.

IT Support

• Provide technical support and onboarding for team (mostly macOS and Linux users); set up accounts, manage access, and handle onboarding/offboarding
• Manage IT hardware and software (primarily MacBooks and Apple devices); handle purchasing, inventory, repairs, and shipping
• Maintain and troubleshoot macOS and Linux systems; use shell scripting to automate tasks and improve efficiency
• Administer user accounts and access control through JumpCloud
• Support AWS Organizations administration, production monitoring, and assist with Office 365 licensing and DNS configuration
• Keep clear documentation of IT procedures, scripts, and configurations

Executive Assistant

IT Admin