Optiv

Contracts Analyst – Federal

Optiv

full-time

Posted on:

Location Type: Remote

Location: Virginia • United States

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Job Level

Junior

Tech Stack

ERP

About the role

  • Manage the entire contract lifecycle from initiation to closure, including negotiation and execution.
  • Review, process, and track customer contracts, purchase orders (POs), and vendor agreements in the company ERP system.
  • Creation of new contract vehicles and managing updates as needed (i.e. – PoP; Contracting Officer information, etc.)
  • Collaborate with sales and purchasing teams to verify contract terms, pricing, and compliance before quoting customers and/or placing orders with vendors.
  • Maintain organized records of contracts, including physical and digital files, and ensuring accuracy and audit readiness.
  • Monitor and manage software subscription renewals and hardware maintenance contracts, ensuring timely, accurate, and proactive renewals to avoid service interruptions.
  • Act as a liaison between sales, legal, and finance departments regarding contract status and deliverables.
  • Assist with reporting on contract metrics, including renewals, revenue, and active contract volume.
  • Coordinate with Partner/Alliance Team to receive OEM/Vendor Price Lists for contract vehicles.
  • Manage tech refreshes/compliance checks in SF.
  • Serve as the deputy contracts manager for SEWP, ITES-SW2 DoD ESI Agreements, and GSA MAS.
  • Work with Marketing Team to ensure all information is accurate and up to date on public facing Contracts websites.
  • Collect federal EULAs from OEMs/Vendors and ensure EULAs are up to date on EULA Master Site.
  • Manage contract vehicle quote language and terms and conditions are up to date and accurate in Salesforce.
  • Responsible for the processing, tracking and management of all CPARs.
  • Coordinate with Sales and Marketing Teams to manage and create contract vehicle collateral, to include CV Tracking Tool and Linecards.
  • Ensure all Contracts standard operating procedures (SOPs) are current and updated as needed.
  • Assist Client Directors and Inside Sales Representatives with contracts questions and issues to enable sales.

Requirements

  • 0–2 years of experience in contract administration, sales operations, or IT procurement, preferably within a VAR or IT services environment.
  • Bachelor's Degree Business Administration, Legal Studies, Supply Chain, or a related field.
  • Proficiency in Microsoft Office Suite, specifically intermediate to advanced Excel (pivot tables, VLOOKUPs).
  • Experience with CRM (e.g., Salesforce) is highly preferred.
  • Exceptional accuracy in managing high-volume data and reviewing legal documents.
  • Strong written and verbal communication skills for interaction with internal teams and external clients.
  • Ability to prioritize tasks, meet strict deadlines, and manage multiple projects simultaneously in a fast-paced environment.
Benefits
  • Work/life balance
  • Professional training resources
  • Creative problem-solving and the ability to tackle unique, complex projects
  • Volunteer Opportunities. “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities.
  • The ability and technology necessary to productively work remotely/from home (where applicable)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract administrationdata managementcontract negotiationcontract executioncontract trackingreporting on contract metricscompliance checkscontract vehicle managementlegal document reviewpurchase order processing
Soft Skills
strong written communicationstrong verbal communicationtask prioritizationdeadline managementproject managementcollaborationattention to detailorganizational skillsproblem-solvinginterpersonal skills
Certifications
Bachelor's Degree in Business AdministrationBachelor's Degree in Legal StudiesBachelor's Degree in Supply Chain