Optiv + ClearShark

Proposal Analyst – Federal

Optiv + ClearShark

full-time

Posted on:

Location Type: Remote

Location: Virginia • United States

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Job Level

Junior

About the role

  • Maintain and organize a repository of proposal materials and templates for efficiency.
  • Responsible for managing all documents related to the proposal.
  • Ensure that all documentation is correctly formatted, named, and stored in line with the company’s proposal management system or requirements.
  • Coordinate team meetings, ensure key milestones are met, and manage timelines to prevent delays.
  • Tracking deadlines, scheduling proposal reviews, and facilitating team communication to keep everyone on the same page.
  • Ensure that the proposals meet the requirements set forth in the Request for Proposal (RFP) or solicitation.
  • Responsible for ensuring compliance with internal policies and procedures during proposal development.
  • Acting as a central point of contact for all team members involved in the proposal process and facilitates clear and effective communication between various departments.
  • Liaising with clients, subcontractors, and internal stakeholders to gather required information and ensure alignment throughout the proposal’s development.
  • Collaborate with cross-functional teams to gather information and inputs necessary for proposal preparation.
  • Participate in proposal review meetings and contribute to feedback sessions for continuous improvement.
  • Support the proposal submission process, ensuring deadlines are met and documents are accurately submitted.
  • Track the receipt of the submission and ensure confirmation is received from the client or recipient.
  • Plays a supporting role to the Proposal Manager and proposal writers by handling administrative tasks, allowing the writers to focus on crafting the narrative and technical aspects of the proposal.
  • Assist in drafting, formatting, and editing proposal documents to ensure clarity and compliance with customer requirements.
  • Conduct research of potential customers and industry trends to inform proposal strategies.
  • Utilizing bid boards and tools to help identify proposals and capture opportunities.
  • Performs other duties as assigned.
  • Complies with all policies and standards.

Requirements

  • 1+ years of experience in proposal management, project coordination, or a related role
  • Bachelor's Degree Business Administration, Marketing, Communications, or a related field.
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite, particularly Word and PowerPoint
  • Experience with document management systems and collaboration tools (i.e. – GovDash and Govly).
  • Basic understanding of Adobe Acrobat for document formatting and editing.
  • Detail-oriented with excellent organizational skills and the ability to manage multiple tasks.
  • Strong interpersonal skills with the ability to work effectively in a team-oriented environment.
  • Proactive attitude with a willingness to learn and adapt to new challenges.
  • Ability to thrive in a fast-paced and dynamic work environment.
  • Experience in a corporate or professional services environment.
  • Familiarity with proposal management software or tools.
  • Basic knowledge of project management methodologies.
Benefits
  • Work/life balance
  • Professional training resources
  • Creative problem-solving and the ability to tackle unique, complex projects
  • Volunteer Opportunities
  • “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities.
  • The ability and technology necessary to productively work remotely/from home (where applicable)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal managementproject coordinationdocument management systemsMicrosoft Office SuiteAdobe Acrobatproposal management softwareproject management methodologies
Soft Skills
written communicationverbal communicationorganizational skillsinterpersonal skillsteamworkproactive attitudeadaptabilitydetail-oriented
Certifications
Bachelor's Degree in Business AdministrationBachelor's Degree in MarketingBachelor's Degree in Communications