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About the role
Key responsibilities & impact- Manage general administrative tasks including documentation, record keeping, and internal coordination.
- Support scheduling of meetings, company activities, and internal communications.
- Maintain organized operational records and internal documentation.
- Assist with procurement and coordination with office vendors and service providers.
- Submit internal tickets and coordinate required documentation for sales-related processes.
- Prepare and process supporting documents required for sales activities, proposals, and internal approvals.
- Coordinate with internal teams (Finance, Operations, Delivery) to ensure completeness of sales documentation.
- Assist in processing and tracking monthly invoicing related to client projects or services.
- Maintain records of submitted documents, invoices, and sales-related administrative tasks.
- Follow up internally to ensure timely completion of documentation and billing processes.
- Track marketing initiatives such as events, campaigns, and lead generation activities.
- Monitor key marketing metrics including leads generated, conversion rates, and campaign performance.
- Maintain marketing contact databases and assist with lead tracking.
- Prepare basic analytics and reports to support marketing performance evaluation.
- Consolidate business data from Sales, Marketing, and Operations teams.
- Generate regular reports and dashboards to support business performance monitoring.
- Identify trends or insights that may support decision-making and business development initiatives.
- Support tracking of internal project activities, particularly for non-project-managed initiatives.
- Monitor task progress and timelines for internal workstreams that do not have dedicated project managers.
- Assist in coordinating communication between business teams, delivery teams, and stakeholders.
- Maintain simple project tracking tools or documentation to ensure visibility of progress and responsibilities.
Requirements
What you’ll need- Bachelor’s degree in Business Administration, Management, Marketing, or a related field
- 1–3 years of experience in administrative, operations, business support, or coordination roles
- Strong organizational and multitasking abilities
- Analytical mindset with the ability to work with data and reporting
- Proficiency in Microsoft Excel / Google Sheets and presentation tools
- Nice to Have: Experience supporting sales teams or marketing initiatives
- Basic understanding of project coordination or task tracking
- Experience working with vendors or outsourced resources
- Familiarity with CRM tools or project tracking tools (e.g., Jira, Asana, Trello)
Benefits
Comp & perks- A medical healthcare plan and annual health check-up
- Flexible working hours
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data analysisreportingproject coordinationtask trackinginvoicingdocumentation managementprocurement
Soft Skills
organizational abilitiesmultitaskinganalytical mindsetcommunicationcoordination
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in ManagementBachelor’s degree in Marketing