Manager, Accounts Payable

OpenLoop

Manager of Accounts Payable overseeing AP function at OpenLoop. Responsible for vendor payments and financial controls in a remote environment.

Posted 6/29/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Own AP end-to-end across all OpenLoop entities — invoice intake, GL coding, approval routing, and payment runs — making sure vendors are paid accurately and on time, including urgent and time-sensitive payments.
Be the responsive face of AP. Own internal and vendor inquiries, resolve them quickly and professionally, and set and communicate clear expectations with stakeholders chasing payments.
Finish and stabilize the systems transition — closing the gaps where manual steps are currently being missed.
Build the process. Create and document repeatable AP workflows, approval matrices, controls, and SOPs — including a playbook that lets us onboard new entities and acquisitions cleanly.
Drive automation and process improvement as the systems mature — fewer manual touches, more automated approvals, a single interface.
Own the Ramp corporate card and expense program — coding review, spend policy, limits, reconciliation, and month-end true-up.
Run scheduled payment runs across multiple entities and bank accounts (ACH, check, wire, virtual card), managing cash-out timing in partnership with Accounting.
Own vendor master data and onboarding — W-9 collection, banking validation, and fraud controls such as callback verification on banking changes.
Handle intercompany AP and allocations across the entity group, including high-volume vendor activity at our pharmacy and laboratory subsidiaries.
Manage the AP team and set and track KPIs such as days payable outstanding, invoice cycle time, percent paid on time, and inquiry response time.
Support the AP close — accruals, reconciliations, aging, and reporting — and support monthly and quarterly close and external audit requests.
Other duties as assigned.

Requirements

What you’ll need

Bachelor's degree in Accounting, Finance, or a related field
5–8 years of progressive accounts payable experience, including direct team leadership or management
Hands-on experience owning AP in a high-volume, multi-entity environment
Deep knowledge of the procure-to-pay cycle, three-way matching, GL coding, and AP internal controls
Experience owning or supporting AP through a systems implementation or migration
Experience with NetSuite (or a comparable ERP)
Excellent stakeholder communication and a customer-service orientation.

Benefits

Comp & perks

Medical, Dental, and Vision plans
Flexible Spending/Health Savings Accounts
Flexible PTO
401(k) + Company Match
Life Insurance, Pet insurance, and more

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

GL CodingProcure-To-Pay CycleThree-Way MatchingAP Internal ControlsAccrualsReconciliationsKPI TrackingHigh-Volume AP ProcessingExpense Program ManagementPayment Run Management

Soft Skills

Customer-Service OrientationProfessional CommunicationTeam Leadership

Certifications

Bachelor's Degree in AccountingBachelor's Degree in Finance