Operations Assistant
OpenLoop
full-time
Posted on:
Location Type: Hybrid
Location: Lima • 🇵🇪 Peru
Visit company websiteJob Level
JuniorMid-Level
About the role
- Support daily administrative tasks, including document management, contract filing, and basic purchasing.
- Maintain and update the local vendor database; request quotes, compare options, and coordinate services as needed.
- Receive, organize, and process vendor invoices; coordinate with Finance for approvals and timely payments.
- Track office-related expenses and subscriptions, ensuring renewals and invoices are correctly documented.
- Coordinate logistics for meetings, internal events, trainings, and international visits.
- Assist in preparing simple operational reports and tracking internal workflows.
- Serve as the point of contact for vendors, coordinating issue resolution, service schedules, and contract updates with vendors.
- Monitor service quality and escalate issues to management as needed.
- Support HR with administrative tasks like documentation, coworking/vendors coordination, inventory, office supplies, and general requests.
- Coordinate delivery, maintenance and replacement of laptops, accessories, and software licenses with the local IT and procurement teams.
- Escalate technical issues to IT teams or external vendors and ensure follow-up.
- Support operational compliance by maintaining updated internal documentation and following global/local processes.
- Assist in internal or vendor-related audits by gathering non-confidential files and administrative records.
- Keep office documentation organized and easily accessible.
Requirements
- 1–2 years of experience in operations, administration, or office support roles.
- Proficiency in Excel/Google Sheets, document management tools, and ticketing systems.
- Experience in startup, tech, or healthcare environments is a plus.
- Strong organizational skills and high attention to detail.
- Ability to prioritize and manage multiple tasks at once.
- Ownership mindset and high level of reliability.
- Fluency in English (C1) and excellent written and verbal communication skills.
Benefits
- Formal employment (“Planilla”) under a Peruvian entity — all legal benefits in soles (CTS, Gratificaciones, etc.).
- Full-time schedule: Monday–Friday, 9am–6pm.
- Unlimited vacation days 🏖️ — yes, we mean it!
- EPS healthcare (Rimac) covered 100%.
- Oncology insurance (Rimac) covered 100%.
- AFP retirement plan.
- Coworking access in Miraflores, Lima — with free beverages, talks, bicycle parking, and amazing city views.
- Company laptop and tools provided.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
document managementcontract filingpurchasingvendor database managementinvoice processingoperational reportingworkflow trackingadministrative supportcompliance documentationauditing
Soft skills
organizational skillsattention to detailprioritizationtask managementownership mindsetreliabilitycommunication skills