Manager, Occupancy Planning Operations

OpenAI

Manager overseeing office moves and occupancy planning for OpenAI's Workplace team. Responsible for execution, vendor management, and integration of CAFM systems for optimal workspace design.

Posted 7/23/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $158,000 - $175,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in leading complex office moves and relocations, managing budgets, vendors, and communication strategies while ensuring minimal disruption. Proficient in developing move plans, tracking KPIs, and utilizing CAFM/IWMS platforms for effective workplace operations.

Highest-signal resume keywords

Move ManagementCAFM/IWMS PlatformsProgram ManagementBudget ManagementExecutive Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office MovesSpace PlanningOccupancy PlanningRisk ManagementChange ControlKPI TrackingData GovernanceRequirements GatheringUATCutover Planning

Soft Skills

Analytical SkillsCommunication SkillsLeadershipProblem-SolvingCollaboration

Tools & Technologies

Google WorkspaceTableauOfficeSpaceHRISITSMAccess ControlAnalytics

Industry Keywords

Workplace OperationsCorporate Real EstateHigh-Growth EnvironmentVendor ManagementMove Portfolio

Tech Stack

Tools & technologies

ITSMTableau

About the role

Key responsibilities & impact

Lead concurrent office moves, restacks, and phased relocations from approved scope through move-day execution, stabilization, and closeout.
Build integrated move plans covering schedules, budgets, dependencies, seating, IT/AV, security, furniture, facilities, accessibility, communications, and contingencies.
Translate business requirements and stacking plans into move waves; lead readiness reviews, issue resolution, and post-move retrospectives.
Establish clear responsibilities, decision-making processes, and escalation paths across business leaders, People, IT, Security, Facilities, Communications, and Finance.
Manage move vendors and workplace service providers, including scope, schedules, deliverables, quality, safety, and costs.
Communicate plans, risks, and decisions to employees and executives while minimizing business disruption.
Develop scalable move playbooks, RACI models, readiness checklists, cutover plans, and service standards.
Maintain risk and issue logs, change control, budget tracking, and governance across the move portfolio.
Track KPIs—including readiness, move accuracy, downtime, employee experience, and cost—to improve future execution.
Own the CAFM roadmap, governance, budget, vendor performance, and success measures.
Translate workplace workflows into system requirements and releases; oversee configuration, testing, launch readiness, and change control.
Establish standards for floorplans, occupancy, employee assignments, and move data, maintaining CAFM as the system of record throughout the move lifecycle.
Drive adoption through documentation, training, support, and integrations with HRIS, ITSM, access control, reservations, and analytics.

Requirements

What you’ll need

5-8+ years of experience in workplace operations, move management, space and occupancy planning, or corporate real estate in a dynamic, high-growth environment.
Demonstrated success leading concurrent, complex office moves and relocations end to end, including schedule, budget, vendor, communications, cutover, risk, and stabilization ownership.
Hands-on experience serving as a business owner, product or program manager, or administrator for CAFM/IWMS platforms such as OfficeSpace, including requirements, UAT, data governance, integrations, and adoption.
Strong program management, analytical, and executive communication skills; able to manage budgets, vendors, RAID and change control, and KPIs using Google Workspace, Tableau, and related reporting tools.

Benefits

Comp & perks

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.