Workplace Event Coordinator

OpenAI

Workplace Events Coordinator managing logistics and execution of internal and customer events. Collaborating with cross-functional teams at OpenAI's San Francisco headquarters.

Posted 6/12/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $126,000 - $140,000 per yearWebsite

About the role

Key responsibilities & impact

Support the planning and execution of internal events, recurring programs, team moments, and customer-facing engagements.
Own day-of logistics—room bookings and setups, catering coordination, sign-in and guest flow, décor, entertainment, supply management, and AV touchpoints.
Partner with Workplace, Culinary, AV, Security, Executive Business Partners and other cross-functional stakeholders to keep programs aligned and well-coordinated.
Maintain event calendars, run-of-show documents, checklists, and tooling that keep operations running smoothly.
Provide warm, high-touch onsite hosting and troubleshoot issues in real time to ensure a smooth experience.
Support teammates during large-scale events and high-volume days—our team succeeds because we collaborate closely.

Requirements

What you’ll need

3+ years of experience in events, hospitality, workplace operations, or a related field.
Warm, polished, and comfortable interacting with guests, cross-functional partners, and employees at all levels.
Exceptionally organized with strong attention to detail—you enjoy bringing structure and clarity to moving pieces.
Comfortable managing multiple programs at once and tracking details across various planning stages.
A proactive problem-solver who stays calm under pressure and enjoys rolling up your sleeves.
Experience with tools like Google Workspace, Jira, Prismm, Swoogo, or event/ops systems is a plus.
Willingness to support occasional early-morning or evening events as needed.

Benefits

Comp & perks

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

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Hard Skills & Tools

event planninglogistics managementcatering coordinationAV managementsupply managementonsite hostingproblem-solvingattention to detailmulti-program managementchecklist creation

Soft Skills

warm interactionpolished communicationorganizational skillscollaborationcalm under pressureproactive attitudecustomer serviceteam supportadaptabilityinterpersonal skills