Business Affairs Manager

OpenAI

Business Affairs Manager managing Hardware marketing projects at OpenAI. Overseeing confidential launches and ensuring compliance across various teams and processes.

Posted 6/10/2026full-timeSan Francisco • California • 🇺🇸 United StatesSeniorLead💰 $266,000 - $295,000 per yearWebsite

About the role

Key responsibilities & impact

Own Business Affairs workstreams for Hardware marketing projects, including confidential product launches, campaigns, films, events, experiential activations, partner moments, and emerging creative.
Manage BA requirements from project kickoff through delivery, including rights, clearances, contracts, usage terms, vendor requirements, documentation, approvals, and post-launch asset usage.
Drive the day-to-day execution of project workflows, including clearance trackers, talent and public figure deals, music, locations, third-party IP, product footage, likeness rights, paid media usage, global extensions, and renewal needs.
Inform and manage BA guardrails for confidential and tented Hardware work, including NDA requirements, need-to-know access, vendor onboarding, secure asset handling, prototype or product restrictions, documentation standards, and access removal.
Own project-level risk management, identifying issues early, recommending paths forward and escalating when needed.
Develop BA operating models for Hardware’s confidential and restricted-access projects, including how external agencies, production partners, talent, creators, photographers, and vendors are briefed, contracted, permissioned, and offboarded.
Manage BA requirements for product-in-market and pre-launch product work, including restrictions around prototype visibility, product claims, unreleased features, photography, footage, demos, and asset distribution.
Partner with Security and Legal to ensure Hardware marketing projects have the right confidentiality controls in place before external work begins.
Partner with current BA counterparts to build clear BA guidelines that help the wider Marketing team move at the speed of the business while protecting the brand, managing risk, and ensuring compliance.
Inform Marketing Operations counterparts on all BA-related tools/systems, rights-management systems, DAMs, content-management workflows, and asset lifecycle governance.
Have an AI-first mindset finding reliable ways to optimize the function of BA with our tools and scaling them.

Requirements

What you’ll need

12+ years in Advertising / Marketing / Production Business Affairs roles in a fast-moving environment.
Experience supporting hardware, consumer technology, product launches or confidential pre-launch work.
Experience owning Business Affairs workstreams inside complex marketing, creative, production or launch environments.
Deep experience managing negotiations, contracts, rights, clearances, talent/public figure deals, usage rights, third-party IP, and production-related legal workflows.
Strong project-management instincts, with the ability to track details, manage dependencies, resolve blockers, and keep cross-functional teams aligned.
Excellent judgment in fast-moving, highly confidential, and highly scrutinized environments.
Comfort operating in ambiguity, building new processes from scratch, and balancing speed, quality, confidentiality, and risk mitigation.

Benefits

Comp & perks

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementrights managementclearance processesnegotiationproject managementrisk managementasset lifecycle governanceconfidentiality controlscreative productionmarketing operations

Soft Skills

judgmentproblem-solvingcross-functional collaborationadaptabilityattention to detailcommunicationorganizational skillsleadershipstrategic thinkingprocess development