Administrative Business Partner

OpenAI

. Build strong connections within Global Affairs and OpenAI for Government, and forge connective tissue between the two teams to help them operate together more seamlessly.

Posted 4/29/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $63 - $70 per hourWebsite

About the role

Key responsibilities & impact

Build strong connections within Global Affairs and OpenAI for Government, and forge connective tissue between the two teams to help them operate together more seamlessly. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes projects.
Expertly manage the calendars, scheduling, and logistics of leaders in both organizations across classified and unclassified engagements—including interagency meetings, secure briefings, site visits, and high-priority external meetings—while anticipating needs, adapting quickly to shifting priorities, and ensuring leaders are well-prepared and operating efficiently.
Excel in sharing information clearly and efficiently, adapting communication styles for different audiences, from Cabinet-level officials to agency staff, adapting tone and style to maintain professionalism and advance OpenAI’s mission.
Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled securely and in compliance with government protocols.
Serve as an execution lead for major OpenAI for Government and Global Affairs events, government workshops, sponsorships, training, and customer meetings, Work seamlessly with key stakeholders in OpenAI’s Washington, DC office to ensure a high quality experience for strategic on-site visits.
Serve as a strategic operations partner to the National Security team, helping run the team’s operating cadence across planning cycles, leadership priorities, travel rhythms, and internal communications; act as a trusted thought partner to team leadership by tracking due-outs, driving follow-through, and surfacing priorities and risks. Partner closely with the team to shape and execute events, workshops, and external engagements, while coordinating seamlessly across Product, Research, Legal, Security, and OpenAI for Government.
Work closely with OpenAI for Government’s chief of staff to build and scale the team’s strategic processes and operating systems, including:
Developing and maintaining an annual planning calendar;
Coordinating milestones for budget cycles, offsites, summits, major launches, recruiting pushes, and leadership visits;
Owning and maintaining team information architecture (Notion, shared drives, templates, org charts, FAQs, and distribution lists, etc.);
Keeping onboarding materials and processes current;
Tracking headcount growth needs and help forecast seating, equipment, badges, and onboarding readiness as the team expands.
Initiate teambuilding activities, such as happy hours, trainings, off-sites, and outings.

Requirements

What you’ll need

4-7 years of experience in an executive support role or similar support function.
2-3 years of experience managing complex scheduling, logistics, and high-level meetings with senior government, defense, and international leaders, including coordinating clearances, handling sensitive information, and navigating agency systems and protocols.
Proven experience working with multiple leaders in the past.
Worked in a high-growth startup, or similar environment.
Managed and optimized extremely busy calendars.
Exceptional attention to detail and a high bar for quality, with the ability to anticipate issues, catch small errors before they become larger problems, and ensure every deliverable, meeting, and interaction is executed to a polished standard.
Flawless execution skills for events and meetings of all sizes.
Exceptional communication skills - being able to tailor a message appropriate to a specific audience (writing an email to a Senator vs. a Customer vs. an Exec)
Ability to motivate and align teams, driving accountability and helping leaders and cross-functional partners stay focused on shared priorities.
Proven ability to build processes and operational systems from the ground up, bringing structure to ambiguity and creating scalable ways of working in fast-moving, high-growth environments.
Professionalism and Discretion - You understand the balance between transparency and confidentiality.
Independent Task Level Operator
Very fluent in Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools.
Genuine interest in the technology we’re building and the transformative potential of AI. Experience with leveraging AI tools to make complex workflows more efficient.

Benefits

Comp & perks

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

executive supportschedulinglogistics managementevent executionprocess optimizationinformation architecturecalendar managementhigh-level meeting coordinationrisk managementworkflow efficiency

Soft Skills

attention to detailcommunicationteam motivationprofessionalismdiscretionindependenceadaptabilityproblem anticipationcross-functional collaborationleadership support