Lead Recruiting Coordinator

OpenAI

. Lead scalable recruiting coordination practices across multiple business functions and hiring pipelines, ensuring operations are efficient, consistent, and candidate-first.

Posted 4/29/2026full-timeSan Francisco • California • 🇺🇸 United StatesSenior💰 $171,000 - $190,000 per yearWebsite

About the role

Key responsibilities & impact

Lead scalable recruiting coordination practices across multiple business functions and hiring pipelines, ensuring operations are efficient, consistent, and candidate-first.
Act as a strategic partner on recruiting operations challenges, helping identify scalable solutions through data, tools, process improvements, and cross-functional collaboration.
Partner closely with recruiters, hiring managers, recruiting leadership, and Executive Operations teams to support hiring goals and drive operational excellence.
Act as a trusted operational lead within the coordination organization by both managing and mentoring coordinators, driving consistency, and helping establish scalable best practices.
Support interviewer enablement efforts including interviewer training logistics, onboarding coordination, interviewer pool management, and load balancing support.
Use tools such as Ashby, Guide, ChatGPT, Google Workspace, Slack, and Notion to support a timely, efficient, and high-quality hiring experience.
Manage professional, timely, and candidate-first communication with candidates and stakeholders across written and verbal channels.
Coordinate onsite interview logistics, candidate travel, and reimbursement processes, including domestic and international travel support.
Identify systemic operational gaps, conduct root-cause analysis, and recommend scalable improvements that support long-term recruiting growth.
Navigate ambiguity, shifting priorities, and fast-moving hiring environments while influencing stakeholders to adopt consistent and scalable coordination practices.

Requirements

What you’ll need

5+ years of recruiting coordination, recruiting operations, or related experience in fast-paced or high-growth environments.
1.5+ years of experience managing or leading recruiting coordinators, contingent workforce teams, or recruiting operations in a high-volume environment.
Significant experience supporting multiple business functions and hiring teams with varying operational needs and stakeholder styles.
Proven expertise managing high-volume and complex scheduling, including support for senior leadership and executive-level candidates.
Strong stakeholder management and communication skills with the ability to build trust and influence across recruiters, hiring managers, executives, and cross-functional partners.
Demonstrated track record of improving coordination workflows, operational processes, or recruiting systems at scale.
Expertise with tools such as Google Calendar, Guide, Ashby, Slack, Notion, and Google Workspace, with demonstrated ability to handle high-volume tasks efficiently.
Highly organized with strong prioritization skills and the ability to adapt quickly in fast-paced, ambiguous environments.
Detail-oriented, proactive, and solutions-oriented when addressing operational challenges.
Collaborative mindset with a passion for improving processes, documentation, and team operations.
High level of professionalism and discretion when supporting senior leadership and executive-level candidates.

Benefits

Comp & perks

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

recruiting coordinationrecruiting operationsschedulingroot-cause analysisprocess improvementsworkflow improvementcandidate communicationinterviewer training logisticsload balancing

Soft Skills

stakeholder managementcommunicationtrust buildinginfluenceorganizational skillsprioritizationadaptabilitydetail-orientedproactivecollaboration