Recruiting Coordinator

. Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.

Posted 4/25/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $63 - $70 per hourWebsite

Key responsibilities & impact

Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.
Act as a partner for recruiting ops problems and help us find solutions through a mix of data, tools, and collaboration.
Greet candidates onsite in the office to provide a welcoming interview experience.
Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across our teams.
Use our tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.
Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.
Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.
Handle candidate reimbursement & travel (domestic and international).
Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates.

What you’ll need

Have 4+ years of proven experience in recruiting coordination, including organizing interviews for senior level candidates.
Are highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.
Exhibit strong communication and interpersonal skills, especially when dealing with senior level candidates and stakeholders.
Are highly organized and able to prioritize tasks while adapting to changing demands.
Are detail-oriented and proactive in addressing challenges.
Possess a collaborative mindset and a willingness to enhance coordination processes.
Use discretion when working with senior and executive level candidates.

Comp & perks

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

recruiting coordinationinterview organizationcandidate reimbursementtravel management

Soft Skills

problem solvingadaptabilitycommunicationinterpersonal skillsorganizational skillsdetail-orientedproactivecollaborative mindset