Buying Assistant – Production Team

&Open

Buying Assistant managing supply chain and production processes in a global gifting platform. Collaborating with suppliers and internal teams to ensure timely and quality delivery.

Posted 7/31/2026full-timeDublin • 🇮🇪 IrelandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in production management, critical path management, and supplier relationship management within the apparel industry. Proficient in coordinating product approvals and maintaining operational excellence through effective documentation and communication.

Highest-signal resume keywords

Production ManagementCritical Path ManagementSupplier ManagementGoogle Workspace ProficiencyAttention to Detail

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Garment ConstructionProduct SpecificationsProduction ProcessesPurchase Order ManagementSample Management

Soft Skills

Organizational SkillsCommunication SkillsRelationship-Building SkillsProblem-Solving SkillsFlexibility

Tools & Technologies

Google Sheets

Industry Keywords

ApparelRetail EnvironmentProduction LifecycleSustainable Production

About the role

Key responsibilities & impact

Production management
Lead the production process from client sign off through to shipment, ensuring all orders progress smoothly, on time and to specification
Critical Path Management
Manage production timelines across multiple suppliers, ensuring lab-dips, strike-offs, artwork proofs and samples are submitted, reviewed and approved within agreed timelines
Supplier Management
Build and nurture relationships with suppliers through regular communication, monitoring production progress, resolving issues proactively and ensuring manufacturing milestones are achieved
Product Approvals
Work closely with the Buying and Creative teams to coordinate artwork approvals, sample reviews and product sign-off before production begins
PO Management
Raise and maintain purchase orders, monitor payment terms, shipping milestones and supplier documentation while ensuring all systems remain accurate and up to date
Quality and Attention to Detail
Review product specs, samples and production updates to ensure products meet &Open's quality standards, escalating risks or issues before they impact delivery
Team Collaboration
Partner closely with Creative, Logistics and Account Management teams to provide production updates, manage timelines and communicate any risks throughout the supply chain
Sample Management
Support the buying team with organising samples, approvals and product libraries while maintaining accurate records across multiple projects
Operational Excellence
Maintain accurate documentation across Google Sheets and internal systems, ensuring production information is always current and easily accessible
Flexibility & Adaptability
Operate confidently in a fast-growing environment where priorities can change quickly, managing multiple production schedules simultaneously while maintaining exceptional attention to detail.

Requirements

What you’ll need

3+ years' experience in a Buying Assistant or Product Development role within apparel in a fast-paced retail environment
Experience managing products through the full production lifecycle and working to critical paths
Strong understanding of garment construction, product specs and production processes
Experience working directly with overseas suppliers and manufacturers
Excellent organisational skills with exceptional attention to detail
Strong commercial awareness and confidence in making informed decisions
Excellent communication and relationship-building skills
Highly proficient in Google Workspace, particularly Google Sheets
Ability to manage multiple deadlines while remaining calm under pressure
A proactive mindset with excellent problem-solving skills
Passion for beautifully made products and sustainable production.

Benefits

Comp & perks

Competitive Salary
Hybrid Working Model
Company Pension
Healthcare cover
25 days Annual Leave + 2 Company Days
Maternity and Paternity Paid Leave
Exciting experience in a fast-paced start-up environment
Employee Stock Options Plan