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OPEN

Agency Assistant

OPEN

Assistant d'Agence supporting administrative and operational functions in an IT firm. Responsible for visitor management and logistical coordination within the agency.

Posted 6/30/2026full-timeToulouse • 🇫🇷 FranceMid-LevelSeniorWebsite

About the role

Key responsibilities & impact
  • Greet visitors, clients and partners in person and by phone
  • Organize business travel for employees
  • Act as the local point of contact for General Services on facility- and people-safety-related matters
  • Manage the operational administration of physical access, badges and sensitive areas for the Business Unit
  • Handle orders for supplies and small equipment
  • Monitor and follow up with suppliers and service providers
  • Take part in organizing internal and external events
  • Contribute to initiatives that promote cohesion and a friendly atmosphere within the agency

Requirements

What you’ll need
  • Minimum 3 years in agency support, executive assistance, administrative support or general services/facilities management
  • Minimum Bac+2 (2-year post-secondary diploma or equivalent) in administrative management, executive assistance, organizational management or related field
  • Strong customer service and reception skills
  • Excellent organizational skills and ability to manage priorities
  • Attention to detail and ability to work independently
  • Responsiveness and versatility
  • Strong interpersonal skills and a team-oriented mindset
  • Discretion and respect for confidentiality
  • Proficient with Microsoft Office and digital tools

Benefits

Comp & perks
  • Vacation bonus
  • Company complementary health insurance (mutuelle)
  • Meal vouchers (tickets-restaurant)
  • RTT (compensatory time-off)
  • CSE (works council) benefits
  • Bike allowance and other group benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools
Administrative SupportFacilities ManagementOperational AdministrationEvent CoordinationSupply Management
Soft Skills
Interpersonal SkillsAttention to DetailTeam-Oriented MindsetDiscretionResponsiveness
Certifications
Bac+2 in Administrative Management