Administration Officer

Open Society Foundations

Administration Officer providing high level legal and administrative support for the Office of the General Counsel in diverse administrative tasks. Position involves collaboration with senior leaders and legal teams across various locations.

Posted 5/2/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Work in OGC’s Legal Support Team providing high level legal, executive, and administrative support tasks requiring discretion and confidentiality.
Provide proactive administrative support to the Deputy General Counsel (based in Berlin, Germany), including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
Assist senior leaders and attorneys with administrative functions including but not limited to: coordinating schedules, planning complex stakeholder meetings/events, preparing materials, and arranging logistics.
Perform legal tasks under supervision and follow compliance-related processes, requiring familiarity with legal vocabulary but not legal practitioner expertise.
Provide general administrative support for the OGC including, contract administration, procurement processes, invoicing, department spend tracking, coordination of team meetings, scheduling, and assistance with travel and expenses, and other administrative duties.
Build and establish relationships with other multi-regional operational departments within OSF.
Take notes in meetings and supports project management as required.

Requirements

What you’ll need

A level of education that when combined with your professional experience will adequately show you have the capability to perform the key responsibilities and contribute to organizational success.
Proven experience as a highly skilled administrator and/or executive assistant supporting senior leaders including extensive international diary management and group meeting arrangements.
It will be an asset if the experience has been within a law firm or in a legal department.
Experience leading and managing a wide range of tasks and/or projects.
Experience of administrating contracts and managing invoices.
Familiarity with legal concepts and vocabulary.
Project Management experience.
Strong working knowledge of Microsoft 365 tools, with experience using digital systems such as CRM platforms, SharePoint, document management systems, trackers, or similar tools.
Strong proficiency in Microsoft 365, CRM tools, and digital organisation platforms, including the ability to use technology to organise work, track priorities, manage information, and improve administrative processes.
Exposure to Compliance requirements to ensure the organization adheres to laws and regulations.
Demonstrated ability to use verbal and written communication to deliver support for multiple professionals (within a legal team environment), including in the virtual environment.
Ability to handle information with the utmost confidentiality.

Benefits

Comp & perks

Generous time off and flexible work arrangements.
Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
Exceptional retirement savings plan (non-contributory for employees) and life insurance.
Progressive paid parental leave, reproductive and family planning support, and much more.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementmeeting coordinationtravel arrangementsexpense reportingcontract administrationprocurement processesinvoicingproject managementlegal vocabularyadministrative support

Soft Skills

discretionconfidentialityrelationship buildingnote-takingcommunicationorganizational skillsleadershiptask managementproactive supportcollaboration