Opella

Sales Coordinator

Opella

full-time

Posted on:

Location Type: Remote

Location: New Jersey • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $61,000 - $85,000 per year

About the role

  • Travel arrangements – coordinate domestic and international travel needs to ensure smooth and efficient itineraries and schedules.
  • Calendar management – proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings.
  • Expense reports – process expenses accurately and in a timely manner
  • Event management for internal and external
  • Track invoices and purchase orders for manager-initiated needs
  • Presentation creation and editing
  • Documentation and record keeping
  • Daily/weekly reporting from a variety of systems
  • Foster collaborative relationships with other Executive Assistants and Coordinators, work together efficiently, facilitating mutual alignment and sharing best practices.
  • Provide support for ad hoc requests related to budget, people processes, contracts and meeting management.

Requirements

  • Minimum 5 years’ previous administrative experience with progressively expanded responsibilities.
  • College degree (preferred) in business, communication, or related discipline.
  • Prior experience supporting Senior Leaders in a global context.
  • Experience working in consumer products, technology, pharmaceutical or biotech company.
  • Advanced MS Office skills (Excel, PowerPoint, Word, Outlook)
  • Knowledge of office management systems and procedures
  • Working knowledge of common office intranet tools such as Concur, Workday and comfortable learning new web-based systems.
  • Strong, clear, and concise oral and written communication skills
  • Proactive problem-solving positive mindset and willingness to take on new projects.
  • Highly organized with the ability to manage multiple conflicting priorities in a fast-paced and demanding environment.
  • Strong attention to detail to ensure smooth and efficient flow of day-to-day operations and excellent follow-up skills.
  • Ability to interact with all levels of the Sanofi organization including the most senior management.
  • Self-motivated with the ability to work remotely, independently as well as part of a team.
  • Empathy, sensitivity, and discretion handling sensitive and confidential matters.
Benefits
  • Health insurance
  • Employee benefit programs
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementexpense reportingevent managementpresentation creationdocumentationreportingoffice management systemsMS OfficeExcelPowerPoint
Soft Skills
communication skillsproblem-solvingorganizational skillsattention to detailself-motivatedcollaborationempathydiscretiontime managementadaptability