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About the role
Key responsibilities & impact- Manage the CEO’s complex calendar, ensuring strategic prioritization of time
- Oversee all travel logistics and expense management for the CEO with efficiency and discretion.
- Proactively manage the CEO’s inbox and correspondence, ensuring timely responses and appropriate escalation and closure of critical matters.
- Anticipate the CEO’s needs and emerging needs of the team and stakeholders, identify potential conflicts or risks, and proactively develop action and contingency plans.
- Track and manage CEO’s and your own critical and urgent tasks to ensure triage, escalation, and closure on a timely basis, ranked on urgency and impact.
- Coordinate and facilitate all Board of Directors engagements, including scheduling, logistics, and preparation of high-quality, engaging materials.
- Partner with the CEO to lead and manage end-to-end execution of monthly Executive Committee meetings and quarterly Board meetings, ensuring alignment on priorities, progress, and outcomes.
- Drive the development of high-quality materials—including polished pre-reads—delivered in advance of Board and executive sessions.
Requirements
What you’ll need- 5+ years of progressively responsible experience supporting senior executives,
- Strong understanding of business operations and administrative functions,
- Advanced proficiency with Microsoft Office
- Knowledge and experience leveraging GenAI tools like Microsoft Copilot 365 to accelerate and improve quality of work.
- Exceptional organizational and time management skills
- Meticulous attention to detail paired with a proactive, solutions-oriented mindset;
- Excellent written and verbal communication skills
- Demonstrated initiative and sound judgment
- Continuous improvement mindset
- High level of discretion and integrity
- Collaborative and adaptable work style.
Benefits
Comp & perks- 5-10% Travel expected
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel logisticsexpense managementinbox managementtask managementexecutive meeting coordinationmaterial developmentbusiness operationsadministrative functionsGenAI tools
Soft Skills
organizational skillstime managementattention to detailproactive mindsetwritten communicationverbal communicationinitiativesound judgmentcontinuous improvementcollaborative work style