Manager, Executive Office, Governance Affairs

Ontario Institute for Cancer Research

Manager providing senior-level executive support to leadership at Ontario cancer research institute OICR. Leading governance, administration, and team operations at the Executive Office during a pivotal point in cancer research.

Posted 6/11/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$93,000 - CA$104,500 per yearWebsite

About the role

Key responsibilities & impact

Provide oversight of and senior administrative support to the Corporate Secretary, Board of Directors and its Committees.
Ensure the effective planning, coordination and execution of quarterly Board and Committee activities, including preparation of materials, meeting logistics and official records.
Uphold rigorous standards of governance, compliance and corporate record-keeping.
Lead the Executive Office in support of the President & Scientific Director and the Executive Vice President, ensuring seamless coordination and execution of executive priorities.
Oversee Executive Office operations and reception, including workflow management, budgeting and administrative processes to support operational efficiency.
Drive the delivery of high-quality, responsive and discreet executive support to senior leadership.
Serve as a central point of integration across executive functions, enabling alignment of activities, communications and deliverables.
Ensure effective management of executive-level scheduling, travel and key events.
Provide leadership and direction to Executive Office administrative staff, fostering a high-performing, service-oriented team.
Lead performance management, coaching and professional development to support individual and team effectiveness.
Oversee the planning and execution of executive-level meetings, Board-related activities and key organizational forums.
Ensure effective coordination and engagement with internal and external stakeholders, including Board members and government partners.
Champion administrative excellence across the organization, including leadership and oversight of the Administrative Council.
Identify and implement opportunities to enhance efficiency, consistency and effectiveness of administrative operations.
Undertake other duties consistent with the scope, level and accountabilities of the role.

Requirements

What you’ll need

Post-secondary education or equivalent combination of education and relevant experience.
Significant experience providing senior-level executive support in a complex, fast-paced organization, ideally supporting C-suite or equivalent leadership.
Experience supporting Boards of Directors and/or governance structures, including coordinating meetings, handling and preparing confidential materials.
Solid knowledge of and experience with Board governance best practices and corporate secretariat functions.
Demonstrated experience managing or leading administrative teams, including performance management and coaching of direct reports.
Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines with multiple stakeholders.
Advanced proficiency with Board management systems (e.g., DiliTrust) and collaboration tools (e.g., SharePoint).
Advanced expertise with Microsoft Office including Excel, PowerPoint, Word and hosting virtual meetings utilizing Zoom and Teams.
Experience coordinating large-scale meetings, events or advisory boards virtually and in person.
Excellent communication skills, with the ability to prepare, review and manage high-quality written materials.
High level of discretion, professionalism, and sound judgment when handling sensitive and confidential information.
Proven ability to build effective working relationships with senior leaders, administrative colleagues and diverse stakeholders.
Financial and operational acumen, including experience managing budgets; procurement, payment and administrative processes.
Experience in a research, healthcare, academic, or public sector environment in Ontario.
Experience supporting government-related or publicly funded organizations.

Benefits

Comp & perks

competitive benefits plan (Sun Life)
defined benefit pension plan (HOOPP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive supportBoard governanceproject managementbudget managementperformance managementadministrative processesconfidential materials handlingmeeting coordinationevent planningrecord-keeping

Soft Skills

organizational skillscommunication skillsleadershipdiscretionprofessionalismjudgmentrelationship buildingteam effectivenessservice orientationcoaching