Senior Executive Assistant

OnMed

Senior Executive Assistant providing comprehensive support to CEO and COO at OnMed. Managing calendars, travel arrangements, and communications for effective executive operations.

Posted 6/22/2026full-timeWhite Plains • New York • 🇺🇸 United StatesSenior💰 $140,000 - $150,000 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive executive support to the CEO and COO, serving as a reliable and proactive partner to senior leadership.
Own and manage the CEO’s calendar as the primary priority — scheduling meetings, prioritizing appointments, and resolving conflicts with sound independent judgment; provide the same level of calendar management for the COO.
Arrange detailed domestic and international travel including itineraries, accommodations, and transportation, ensuring logistics are seamless and frictionless end-to-end.
Handle expense reporting associated with travel, office management, and other assigned areas in an accurate and timely manner.
Anticipate and prepare materials needed for meetings, ensuring the CEO and C-suite are fully briefed and well-prepared for all engagements.
Act as a gatekeeper for the CEO — screening and prioritizing emails, calls, and requests to protect executive focus and optimize time.
Draft and edit correspondence, reports, presentations, and other communications on behalf of the CEO with a high degree of polish and accuracy.
Coordinate internal and external communications, ensuring timely and accurate dissemination of information to the right stakeholders.
Serve as a liaison between the CEO, C-suite, and internal/external stakeholders, fostering positive, professional relationships at all levels.
Provide corporate support including reconciling Bill.com invoices, processing receipts, and supporting accounts payable workflows in coordination with the Finance team.
Own office management for the White Plains, NY headquarters and Tampa, FL remote office — overseeing day-to-day operations, vendor coordination, supply management, facilities liaison, and delivering a consistently positive experience.
Assist in special projects and strategic initiatives as directed by the CEO, taking full ownership from kickoff to completion.
Handle all confidential information with the utmost discretion and professionalism.
Perform other related role’s responsibilities as assigned.

Requirements

What you’ll need

Proactive mindset — anticipates needs, identifies problems before they arise, and acts without waiting to be asked.
Exceptional organization and time-management skills, with the ability to manage competing priorities across multiple executives simultaneously.
Impeccable written and verbal communication skills — clear, professional, and polished in every interaction.
Ability to maintain confidentiality and exercise sound discretion with sensitive executive and business information.
Ability to develop trusted relationships at all levels of the organization, including senior leadership and external partners.
High adaptability to a fast-paced and dynamic work environment with frequently changing priorities.
Strong office management experience across multiple locations, including vendor management, facilities coordination, and maintaining efficient, well-run office environments.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools.
Strong technical expertise with expense management platforms and travel booking tools.
Experience with Bill.com or similar accounts payable platforms for invoice reconciliation and receipt processing a plus.

Benefits

Comp & perks

OnMed provides a competitive salary and benefits package, including unlimited PTO and paid holidays.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementexpense reportingtravel coordinationoffice managementvendor managementinvoice reconciliationreceipt processingproject managementcommunication draftingpresentation preparation

Soft Skills

proactive mindsetorganization skillstime-management skillswritten communicationverbal communicationconfidentialityrelationship buildingadaptabilitydiscretionproblem-solving