Executive Assistant – Part-time or Full-time
ONLOGIST GmbH
full-time
Posted on:
Location Type: Hybrid
Location: Hamburg • Germany
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About the role
- Support for the management team
- Coordinate appointments, meetings and business travel while keeping an overview of the calendar
- Prepare meetings, presentations, etc., and support internal coordination with different teams
- Handle travel expense reports and organizational follow-up
- Coordinate service providers, suppliers and external partners
- Welcome and host guests and clients at the office
- Organize team lunches, meetings and small events
- Manage receipts and prepare documents for accounting (invoices, payments)
- Support visits by international customers and partners
- Communicate with teams and contacts in various European countries (e.g., Spain or France)
Requirements
- Several years of experience in an executive assistant, office management or comparable role
- Commercial/vocational training or equivalent qualification
- Very good German and English skills
- Spanish or French are a plus
- Structured, reliable and organized working style
- Discreet, pragmatic and hands-on approach
Benefits
- Hybrid work with an office in Hamburg
- HVV public transport pass for a relaxed commute
- Apple MacBook
- Free drinks, snacks and a team lunch every Wednesday
- Fitness: Urban Sports Club subsidy
- Regular team events and a pool table in the office
- Dogs welcome
- Small team with a high degree of responsibility
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
structured working stylereliable working styleorganized working stylediscreet approachpragmatic approachhands-on approach
Certifications
commercial trainingvocational trainingequivalent qualification