Senior Administrative Assistant
OneTrust
part-time
Posted on:
Location Type: Remote
Location: District of Columbia • New Jersey • United States
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Salary
💰 $57,500 - $92,575 per year
Job Level
About the role
- Provide administrative support to at least two (2) senior directors/directors within the Johnson & Johnson North America Innovative Medicine
- Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values.
- Be the public face of the directors you support, and represent them, our IM US Operations Department, and the Company professionally and effectively in all interactions.
- Communicate effectively with internal and external partners at all levels, including on confidential and critical matters.
- Perform administrative tasks for directors, as requested, including Calendar Administration, Travel Coordination, Business Expense Reporting, Procurement, Answer phones, Document Preparation & Maintenance, Project Management.
Requirements
- A minimum of a high school diploma is required; an Associate's degree or higher and/or CPS is preferred.
- Position requires a minimum of five (5) years of experience serving in an administrative support capacity.
- Prior experience providing administrative support to multiple mid-level leaders such as Directors is required.
- Proficiency in Microsoft Office programs, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel and PowerPoint is required.
- Ability to learn specialized computer software used for expense reporting, travel reservations, procurement and other applications (such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, Salesforce, etc.).
- Prior experience with expense reporting is preferred
- Experience coordinating domestic and international travel, including flight, hotel and transportation, is required.
- Must have excellent time management skills.
- Expertise in document preparation, redlining, and proofreading is required.
- Strong interpersonal skills, excellent attention to detail and ability to exercise both discretion and sound judgment are required.
- Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines in a dynamic, fast-paced, multicultural, international environment is required.
- Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required.
- Strong organizational skills and the proven ability to prioritize work is required.
- Must be a strong team player with the ability to coordinate with other administrative staff.
Benefits
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar administrationtravel coordinationbusiness expense reportingdocument preparationproject managementintermediate proficiency in Outlookadvanced proficiency in Wordadvanced proficiency in Exceladvanced proficiency in PowerPointexpense reporting
Soft skills
time managementinterpersonal skillsattention to detaildiscretionsound judgmentself-startermultitaskingprioritizationproactiveteam player
Certifications
high school diplomaAssociate's degreeCPS