OneTrust

Senior Administrative Assistant

OneTrust

part-time

Posted on:

Location Type: Remote

Location: District of Columbia • New Jersey • United States

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Salary

💰 $57,500 - $92,575 per year

Job Level

Senior

About the role

  • Provide administrative support to at least two (2) senior directors/directors within the Johnson & Johnson North America Innovative Medicine
  • Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values.
  • Be the public face of the directors you support, and represent them, our IM US Operations Department, and the Company professionally and effectively in all interactions.
  • Communicate effectively with internal and external partners at all levels, including on confidential and critical matters.
  • Perform administrative tasks for directors, as requested, including Calendar Administration, Travel Coordination, Business Expense Reporting, Procurement, Answer phones, Document Preparation & Maintenance, Project Management.

Requirements

  • A minimum of a high school diploma is required; an Associate's degree or higher and/or CPS is preferred.
  • Position requires a minimum of five (5) years of experience serving in an administrative support capacity.
  • Prior experience providing administrative support to multiple mid-level leaders such as Directors is required.
  • Proficiency in Microsoft Office programs, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel and PowerPoint is required.
  • Ability to learn specialized computer software used for expense reporting, travel reservations, procurement and other applications (such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, Salesforce, etc.).
  • Prior experience with expense reporting is preferred
  • Experience coordinating domestic and international travel, including flight, hotel and transportation, is required.
  • Must have excellent time management skills.
  • Expertise in document preparation, redlining, and proofreading is required.
  • Strong interpersonal skills, excellent attention to detail and ability to exercise both discretion and sound judgment are required.
  • Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines in a dynamic, fast-paced, multicultural, international environment is required.
  • Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required.
  • Strong organizational skills and the proven ability to prioritize work is required.
  • Must be a strong team player with the ability to coordinate with other administrative staff.
Benefits
  • Vacation –120 hours per calendar year
  • Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
  • Holiday pay, including Floating Holidays –13 days per calendar year
  • Work, Personal and Family Time - up to 40 hours per calendar year
  • Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
  • Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
  • Caregiver Leave – 80 hours in a 52-week rolling period
  • Volunteer Leave – 32 hours per calendar year
  • Military Spouse Time-Off – 80 hours per calendar year
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar administrationtravel coordinationbusiness expense reportingdocument preparationproject managementintermediate proficiency in Outlookadvanced proficiency in Wordadvanced proficiency in Exceladvanced proficiency in PowerPointexpense reporting
Soft Skills
time managementinterpersonal skillsattention to detaildiscretionsound judgmentself-startermultitaskingprioritizationproactiveteam player
Certifications
high school diplomaAssociate's degreeCPS