OneIMS - Integrated Marketing Solutions

Chief Marketing Officer

• Manage calendars, Inboxes, meetings, appointments, priorities, and follow-up tasks.
• Monitor executive and company inboxes, identify important messages, and organize communications by priority.
• Draft and send professional email responses with proper approval and context.
• Track outstanding requests, deadlines, commitments, and action items.
• Prepare leadership for internal, prospect, and client meetings.
• Maintain confidentiality when working with sensitive company, employee, prospect, and client information.
• Use HubSpot’s Marketing Hub, Sales Hub, CRM, and reporting tools.
• Maintain accurate contact, company, deal, and activity records.
• Create and update deals, tasks, notes, lists, properties, pipelines, and workflows.
• Help build and manage email campaigns, forms, landing pages, lists, and basic automations.
• Build HubSpot reports and dashboards for sales, marketing, pipeline, revenue, lead generation, and team activity.
• Monitor CRM data quality and correct incomplete, duplicate, or outdated information.
• Track prospects and clients throughout the sales process.
• Help ensure that leads and sales opportunities receive timely follow-up.
• Document processes and maintain organized records inside HubSpot.
• Use prospecting and sales intelligence tools such as Apollo to research companies, identify contacts, and build targeted prospect lists.
• Support outbound prospecting and lead-generation campaigns.
• Help prepare meeting agendas, discovery notes, follow-up emails, and sales materials.
• Create professional quotes, proposals, and sales documents.
• Help manage quote approvals, revisions, delivery, and electronic signatures.
• Track proposal status and follow up on unsigned or unanswered quotes.
• Keep sales pipelines, deal stages, next steps, close dates, and forecast information updated.
• Produce weekly reports covering pipeline activity, opportunities, follow-ups, meetings, and revenue progress.
• Schedule, organize, and help facilitate internal, prospect, and client calls.
• Prepare agendas and ensure participants have the correct meeting information and materials.
• Take clear meeting notes and capture decisions, assignments, owners, and deadlines.
• Use AI tools to summarize transcripts and convert conversations into organized action items.
• Send follow-up communication after meetings.
• Make sure all notes, recordings, and next steps are documented in HubSpot.
• Follow up with team members to ensure assigned action items are completed.
• Use Claude and ChatGPT to improve research, writing, meeting preparation, reporting, communication, and administrative workflows.
• Understand how to work with MCP integrations, connected applications, and AI-enabled tools.
• Use AI responsibly to analyze information, draft communications, summarize meetings, and organize company knowledge.
• Review all AI-generated work for accuracy, tone, confidentiality, and brand alignment.
• Identify repetitive tasks that can be improved through AI, HubSpot workflows, integrations, or automation.
• Learn new tools quickly and help document effective AI processes for the team.
• Create professional presentations in Google Slides and other presentation tools.
• Help build proposals, quotes, reports, and sales presentations using HubSpot data.
• Turn ideas, notes, and meeting transcripts into clear, well-structured presentations.
• Use AI-assisted design tools to improve layouts, messaging, and visual consistency.
• Maintain branded templates for proposals, presentations, reports, and other company documents.
• Proofread all materials for accuracy, grammar, formatting, and brand consistency.

Executive Assistant – Sales, Marketing, AI

Social Media Manager

• We are looking for a creative, detail-oriented Video Editor and Motion Graphics Designer who can transform ideas, recordings, and raw footage into polished content that captures attention, strengthens our brands, and grows our online audience.
• This is more than a traditional editing position. We need someone who understands storytelling, design, writing, artificial intelligence, content strategy, social media publishing, and audience growth.
• What You’ll Do
• - Edit long-form and short-form videos, including podcasts, interviews, educational videos, advertisements, webinars, and social media content.
• - Create motion graphics, animated text, branded transitions, visual effects, and other engaging design elements.
• - Turn long-form recordings into high-performing short-form content for LinkedIn, Instagram, TikTok, YouTube, Facebook, and other platforms.
• - Optimize content for each platform, including its dimensions, length, pacing, hook, captions, hashtags, keywords, thumbnails, and calls to action.
• - Develop and execute strategies to increase followers, engagement, reach, watch time, and brand awareness.
• - Research audience interests, competitors, platform trends, keywords, and content opportunities.
• - Build, manage, and maintain organized content calendars across multiple brands and social platforms.
• - Upload, schedule, and publish content using native platform tools and third-party social media management platforms.
• - Confirm that scheduled posts are formatted correctly, published on time, and properly tagged and linked.
• - Engage with followers by monitoring and responding appropriately to comments and messages.
• - Track performance and use data to identify which topics, formats, hooks, and publishing times produce the best results.
• - Test new content ideas and make recommendations based on audience response and platform analytics.
• - Coordinate content around campaigns, company priorities, events, and important dates.
• - Use AI-powered tools to improve editing speed, content quality, repurposing, transcription, writing, research, and workflow efficiency.
• - Write and improve video hooks, headlines, captions, descriptions, scripts, hashtags, and calls to action.
• - Create thumbnails, social graphics, presentation visuals, and other branded marketing assets.
• - Review all work carefully for spelling, grammar, visual consistency, brand accuracy, and technical quality.
• - Collaborate with marketing, creative, and leadership teams to turn ideas into compelling content.

Executive Assistant – Sales, Marketing, AI

Video Editor, Motion Graphics Designer, AI, Social Media, Content Growth