Vendor Onboarding Associate

Ondo Finance

Vendor Onboarding Associate managing onboarding processes for Ondo Finance, a blockchain-enabled investment firm. Overseeing vendor interactions, legal compliance, and maintaining onboarding records in a remote-first environment.

Posted 7/27/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in vendor onboarding processes, including KYC and AML compliance, while effectively managing multiple workstreams and maintaining accurate documentation. Proficient in utilizing AI tools and document management systems to enhance workflow efficiency and communication.

Highest-signal resume keywords

Vendor ManagementKYC/AML ComplianceDocument Management ToolsStrong Written CommunicationAI Tool Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

KYC ProcessesAML CertificationsEntity DocumentationDocument PreparationDue Diligence QuestionnairesWorkflow ManagementCompliance CoordinationVendor OnboardingTracking and ReportingLegal Coordination

Soft Skills

Detail OrientationPersistent Follow-UpClear CommunicationOrganizational SkillsProactive Problem Solving

Tools & Technologies

Google DriveNotionDocuSignAI Tools

Industry Keywords

Financial ServicesDigital AssetsCryptoRegulated Environment

About the role

Key responsibilities & impact

Execute across the vendor onboarding lifecycle: gathering entity documentation, completing KYB/KYC applications, tracking outstanding items, and following up with counterparties and internal stakeholders.
Prepare document packages in response to counterparty requirements — including corporate structure materials, beneficial ownership disclosures, AML certifications, authorized signatory forms, and tax documents.
Track progress across multiple concurrent onboardings, keeping each record current with clear status, blockers, and next actions.
Drive responses to incoming due diligence questionnaires (DDQs), coordinating internally to gather accurate information and owning the response through submission.
Route contracts and agreements through Legal for review and own the follow-up to keep things moving. Treat Legal and Compliance as your closest business partners — know when to push, when to escalate, and when to resolve directly.
Coordinate with Compliance on document requests, KYC refresh cycles, and AML certifications.
Flag delays and blockers proactively — to internal stakeholders and to the relevant counterparty — rather than waiting to be asked.
Keep onboarding records accurate and up to date in shared trackers. Every active deal should have a known stage, owner, and next action.
File executed agreements, completed DDQs, and supporting materials in the appropriate locations for audit readiness.
Use AI tools as a core part of the workflow — drafting communications, organizing documentation, building and maintaining tracking tools, and accelerating repetitive work.
Serve as a primary point of contact with vendors during onboarding, representing Ondo externally. Write clear, professional communications on Ondo’s behalf.
Keep internal stakeholders informed of status, blockers, and expected timelines.

Requirements

What you’ll need

A track record of independently running operations, vendor management, compliance, or legal-coordination workstreams end to end — ideally in financial services or another regulated environment. We evaluate on demonstrated scope and impact, not years of experience.
Demonstrated ability to manage multiple open workstreams simultaneously without missing details or deadlines.
Comfortable following up persistently — with external counterparties and internal teams — to keep things moving.
Strong written communication: professional external emails, clear internal updates, organized documentation.
Proficiency with document management and workflow tools (Google Drive, Notion, DocuSign, or similar).
Fluency with AI tools — you use them daily to draft, organize, analyze, and build lightweight tooling. This is core to how the team works, not a nice-to-have.
Working knowledge of entity documentation (incorporation certificates, beneficial ownership disclosures, W-8s) and institutional KYB/KYC processes.
Background in digital assets, crypto, or financial services is a plus but not required

Benefits

Comp & perks

Competitive compensation including but not limited to salary, future token rights, and/or equity (according to your preferences) — We are well-funded and believe that great talent deserves great compensation.
Full benefits (medical, vision, and dental) and flexible vacation policy (PTO).
Remote-first team across many countries — You will be an early team member helping shape our vision, culture, and design practices.
A+ colleagues — Our team includes alumni from: Goldman Sachs, Blackrock, Two Sigma, Bridgewater, SpaceX, AWS, Meta, Google, McKinsey, Circle, Uniswap.
Best-in-class investors — We are proud to be backed by leading crypto experts and VCs, including Pantera Capital, Founders Fund and Coinbase Ventures.