OnCorps AI

Executive Assistant

OnCorps AI

full-time

Posted on:

Location Type: Hybrid

Location: Boston • Massachusetts • United States

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About the role

  • Manage the CEO’s and COO’s calendars and coordinate high volume scheduling with internal and external stakeholders
  • Compile and deliver all necessary materials (agendas, briefs, bios) at least 24 hours prior to every meeting
  • Monitor and filter email, flagging urgent items and drafting responses as needed
  • Coordinate domestic and international travel
  • Compile receipts and prepare expense reports in a timely manner
  • Develop relationships and work collaboratively across the organization
  • Provide operations assistance - manage access requests, time-off tracking, note taking, and other administrative processes
  • Manage office logistics, coordinate with building management and vendors, provide support for critical in-person meetings (i.e., client meetings, board meetings, company-wide events) and provide Boston office management support as needed

Requirements

  • 4+ years of experience supporting C-Suite or high-level executives
  • Skilled in Google Workspace and AI tools related to productivity
  • Proven ability to handle confidential and sensitive information with integrity
  • Exceptional verbal/written communication and a “no task is too small” attitude
  • Strong ability to juggle multiple projects simultaneously without losing sight of the details
  • Anticipates needs, identifies solutions and takes initiative without waiting for direction
  • Collaborative approach - skilled at building relationships and an ability to work across a variety of work styles, roles and levels.
  • Flexible and responsive, with a willingness to monitor and manage communications after business hours and on weekends as needed.
Benefits
  • Innovative Environment: Work with cutting-edge AI and machine learning technologies in a company that is at the forefront of financial services innovation.
  • Growth Opportunities: As a rapidly growing startup, we offer significant opportunities for professional development and career advancement.
  • Collaborative Culture: Be part of a collaborative and inclusive team where your ideas are valued, and your contributions make a real impact.
  • Work-Life Balance: Enjoy the flexibility of a hybrid working environment, allowing you to balance your professional and personal life effectively.
  • Competitive Compensation: We offer a competitive salary and a comprehensive benefits package.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementschedulingexpense reportingemail managementtravel coordinationnote takingaccess request managementtime-off tracking
Soft Skills
communicationcollaborationinitiativeattention to detailflexibilityrelationship buildingproblem solvingmultitasking