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Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Own and manage highly complex, constantly shifting calendars across multiple senior executives.
- Strategically prioritize meetings based on business impact, revenue cycles, forecasting timelines, and global time zones.
- Proactively resolve scheduling conflicts, anticipate bottlenecks, and protect executive focus time.
- Coordinate cross-functional meetings across Revenue, Technical Services, Finance, and Revenue Operations teams.
- Manage recurring executive rhythms (forecast calls, QBRs, leadership meetings).
- Align calendars with strategic initiatives, fiscal deadlines, and operational reporting cycles.
- Act as gatekeeper while maintaining strong executive presence and diplomacy.
- Plan and execute complex domestic and international travel across multiple regions and time zones.
- Build detailed, multi-country itineraries including flights, ground transportation, accommodations, visas (as applicable), and meeting logistics.
- Anticipate travel disruptions and proactively create contingency plans.
- Track and follow up on strategic initiatives and executive action items.
- Support quarterly revenue planning, forecasting cycles, pipeline reviews, and financial reporting preparation.
- Assist in creation of executive-level presentations, dashboards, and board materials.
- Facilitate leadership offsites and cross-functional strategy sessions.
- Coordinate confidential discussions, operational documentation, and executive communications.
- Handle sensitive financial, personnel, and strategic information with the highest level of confidentiality.
Requirements
What you’ll need- 8-10+ years supporting senior or C-level executives in fast-paced environments.
- Expertise in complex, multi-time-zone calendar management and prioritization.
- Strength in coordinating cross-functional meetings and executive operations.
- Proven ability to manage global travel, multi-stop itineraries, and contingency plans.
- Experience supporting forecasting, planning cycles, and executive presentations.
- High level of professionalism handling confidential and financial information.
- Proficiency with Outlook, Concur, Slack, Salesforce, and Oracle.
- Strong communication skills and executive presence.
- A proactive, highly organized, solution-oriented approach.
Benefits
Comp & perks- employee ownership
- health insurance
- 401k with matching contributions
- disability insurance
- paid-time off
- growth opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingtravel planningforecastingfinancial reportingexecutive presentationscontingency planningcross-functional coordinationmeeting logisticsoperational documentation
Soft Skills
professionalismcommunicationexecutive presenceorganizational skillssolution-orienteddiplomacyproactivityanticipation of bottlenecksconfidentialitystrategic prioritization