Own and manage highly complex, constantly shifting calendars across multiple senior executives.
Strategically prioritize meetings based on business impact, revenue cycles, forecasting timelines, and global time zones.
Proactively resolve scheduling conflicts, anticipate bottlenecks, and protect executive focus time.
Coordinate cross-functional meetings across Revenue, Technical Services, Finance, and Revenue Operations teams.
Manage recurring executive rhythms (forecast calls, QBRs, leadership meetings).
Align calendars with strategic initiatives, fiscal deadlines, and operational reporting cycles.
Act as gatekeeper while maintaining strong executive presence and diplomacy.
Plan and execute complex domestic and international travel across multiple regions and time zones.
Build detailed, multi-country itineraries including flights, ground transportation, accommodations, visas (as applicable), and meeting logistics.
Anticipate travel disruptions and proactively create contingency plans.
Track and follow up on strategic initiatives and executive action items.
Support quarterly revenue planning, forecasting cycles, pipeline reviews, and financial reporting preparation.
Assist in creation of executive-level presentations, dashboards, and board materials.
Facilitate leadership offsites and cross-functional strategy sessions.
Coordinate confidential discussions, operational documentation, and executive communications.
Handle sensitive financial, personnel, and strategic information with the highest level of confidentiality.

Requirements

8-10+ years supporting senior or C-level executives in fast-paced environments.
Expertise in complex, multi-time-zone calendar management and prioritization.
Strength in coordinating cross-functional meetings and executive operations.
Proven ability to manage global travel, multi-stop itineraries, and contingency plans.
Experience supporting forecasting, planning cycles, and executive presentations.
High level of professionalism handling confidential and financial information.
Proficiency with Outlook, Concur, Slack, Salesforce, and Oracle.
Strong communication skills and executive presence.
A proactive, highly organized, solution-oriented approach.

Benefits

employee ownership
health insurance
401k with matching contributions
disability insurance
paid-time off
growth opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementschedulingtravel planningforecastingfinancial reportingexecutive presentationscontingency planningcross-functional coordinationmeeting logisticsoperational documentation

Soft Skills

professionalismcommunicationexecutive presenceorganizational skillssolution-orienteddiplomacyproactivityanticipation of bottlenecksconfidentialitystrategic prioritization