Administrative Assistant

Olgoonik Corporation

Administrative Assistant providing administrative support across various sections at Mission Port-au-Prince. Responsibilities include managing schedules, coordinating travel, and maintaining correspondence.

Posted 6/23/2026full-timeRemote • 🇭🇹 HaitiJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provide administrative support across multiple sections at Mission Port-au-Prince, Haiti
Receive and route incoming emails and calls, directing them to appropriate staff
Maintain calendars and schedules for section heads and office staff
Coordinate and prepare briefing materials and issue papers
Process and review incoming and outgoing letters, memoranda, and related correspondence
Conduct research using the Department’s intranet, Diplopedia, and SharePoint
Take and transcribe notes during meetings as required
Update program office SharePoint pages, office directories, and internal staffing patterns
Manage domestic and international travel arrangements for office employees
Manage time and attendance for assigned offices in WEB TATEL
Provide logistical support for conferences, meetings, and personnel arrivals/departures
Maintain archives in accordance with the Records Disposition Schedule (RDS) and coordinate with the Bureau Records Coordinator.

Requirements

What you’ll need

Secondary education and/or a minimum of two years of relevant work experience
Excellent writing skills in English; candidates must provide a writing sample to the COR
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, 365)
Strong follow-up skills and ability to manage requests in a timely manner
Experience supporting multiple clients in a fast-paced environment
Demonstrated adaptability to change.
If Clearance Level is required, the candidate must also have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered investigation.

Benefits

Comp & perks

Equal Opportunity Employer
Fully remote work
Professional development opportunities
Excellent communication and writing skills required.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementresearchnote-takinglogistical supporttime and attendance managementcorrespondence processingbriefing materials preparationSharePoint managementwriting skills

Soft Skills

excellent writingstrong follow-upadaptabilitytime managementclient supportcommunicationorganizational skillsmultitaskingattention to detailproblem-solving

Certifications

US Government SECRET Personnel Security Clearance