Executive Personal Assistant

Old Mutual Limited

Executive Personal Assistant at Old Mutual assisting the COO with administrative tasks and office operations. Managing complex diaries, travel arrangements, and documentation for meetings.

Posted 4/30/2026full-timeCape Town • 🇿🇦 South AfricaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provides high-level administrative support to the Chief Operations Officer for Group Technology and Transformation
Manages complex diaries, coordinates meetings and travel, and handles confidential information
Supports office operations
Organises complex travel plans and itineraries (local and international) and compiles documents for travel-related meetings
Facilitates visas, forex and booking as well as logistics
Responsible for office infrastructure including ordering stationery and developing an efficient filing system
Collates reports, business presentations, drafts correspondence, and takes minutes for meetings chaired by Executives
May manage a budget or significant spending on a budget and ensures the sign-off and processing of supplier invoices
Supports procurement of assets and relevant documentation for new hires reporting into Executive Managers

Requirements

What you’ll need

Grade 12
A 3 year tertiary qualification in Business Administration, or equivalent experience
4 years relevant experience
Proficiency in MS Office
Some technical knowledge about area of operation
Experience in managing budgets
Excellent organisational skills
Attention to detail
Deadline orientated
Ability to prioritise work in order of importance and risk
Excellent communication and interpersonal skills
Strong pro-active problem-solving skills
Ability to work under pressure
Good interpersonal skills
High level of ownership and independence (able to run the office in the absence of the Executives for long periods of time)
Adequate stakeholder management experience (working with Executives)

Benefits

Comp & perks

Purpose-driven culture with a commitment to transformation and inclusion
Exposure to senior leadership and strategic decision-making
Continuous learning and professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

budget managementadministrative supportdiary managementtravel coordinationreport collationdocument draftingminute takingprocurementMS Office proficiencyfiling system development

Soft Skills

organizational skillsattention to detaildeadline orientationprioritizationcommunication skillsinterpersonal skillsproblem-solving skillsability to work under pressureownershipindependence

Certifications

Grade 123 year tertiary qualification in Business Administration