Oil Change International

Operations

• Collaborate with the Executive Director, the Managing Director of Organizational Strategy, and Senior Leadership Team to set and drive organizational vision, and strategy.
• Lead the operational strategy, ensuring strong alignment across Oil Change’s finance, people and culture, technology, and administrative functions across 4 distinct entities.
• Serve as a member of the Senior Leadership Team, contributing to organizational planning, sustainability, and decision-making.
• Model effective leadership by demonstrating sound judgment, strong decision-making, and proactive problem-solving; fostering collaboration, inclusion, and equity across teams.
• Champion a culture of effectiveness, trust, transparency, and inclusivity through open communication and shared accountability.
• Lead the Justice, Equity, Diversity and Inclusion (JEDI) work, ensuring principles of justice and equity are embedded across OCI’s operations, culture, and partnerships.
• Oversee OCI’s financial management, administration, and budgeting, including coordination with a full service accounting firm.
• Work with the Executive Director, Managing Director of Organizational Strategy, and development team to develop and monitor OCI’s budget and financial forecasting, ensuring alignment with organizational and programmatic goals.
• Liaise with the Board Finance Committee and Treasurer, supporting consistent financial oversight and reporting.
• Identify, monitor, and mitigate internal risks across human resources, finance, operations, and technology.
• Develop and maintain a risk mitigation framework that enables staff to identify and address risks proactively.
• Engage external expertise as needed to strengthen risk assessment and mitigation practices.
• Partner with the Managing Director of Organizational Strategy to manage both internal and external risks, including participation in the OCI’s Security Team.
• Collaborate with executive leadership and the Senior Leadership Team to monitor organizational sustainability, including optimal size and structure, staff compensation and benefits, budgeting, planning processes, legal and risk management, and fundraising infrastructure.
• Oversee organizational operations across multiple countries, ensuring compliance with diverse employment, finance, legal, and other operational requirements.
• Lead the process of identifying new fiscal sponsorship or organizational hosting arrangements and serve as the primary point of contact with sponsors or hosts.
• Work closely with the Senior Leadership Team to align operational processes, timelines, and resources with OCI’s annual planning cycle and biannual strategic plan reviews.
• In partnership with the Director of People and Culture, develop management policies and infrastructure that establish consistent, accessible, and equitable management practices, supporting both managers and non-managers in understanding their roles, ensuring mutual accountability, and providing resources for professional development and conflict resolution.
• Provide additional support to the Director of People and Culture to ensure that Justice, Equity, Diversity and Inclusion (JEDI) principles are clearly understood across the organization and integrated into internal processes, external partnerships, communications, and advocacy work.
• Offer direct support in resolving internal conflicts, and provide training, guidance, and resources to strengthen staff capacity in addressing interpersonal and professional challenges with sensitivity to privilege, class, and race.
• Support the Executive Director and Board members by coordinating Board and committee meetings, preparing agendas, and ensuring timely follow-up on agreed action points.
• Oversee and advance the organization’s internal technology strategy, including determining priority systems and tools, allocating appropriate resources to staff, and ensuring compliance with security and data retention policy and protocols.
• Manage the Director of People and Culture and other operations staff, including the Senior Accounting Associate and Tech Associate, as applicable.
• Support direct reports in developing, prioritizing, and implementing activities that advance shared goals and OCI’s mission.
• Empower direct reports by ensuring they have the tools, resources, and organizational support needed to work sustainably, contribute to broader organizational goals, and grow professionally.
• Provide mentorship and guidance to direct reports to foster professional development and overall well-being.
• Support direct reports in setting clear, achievable targets and deadlines, and in delivering high-quality work aligned with OCI’s mission and values.
• Conduct annual 360° reviews of direct reports, providing constructive feedback, guidance, and support to reinforce strengths and address any performance concerns.
• Maintain and regularly update quarterly and annual work plans for self and direct reports.
• Adhere to established working hours and ensure consistent communication during work time.
• Respond to Slack and email correspondence daily during working hours to ensure smooth coordination across teams.
• Participate actively in organizational meetings, coordination sessions, and 360° performance reviews, incorporating feedback to continuously improve performance.

Managing Director of Operations

Financial Planning and Analysis

• Join the organization for 5 to 6 months to cover maternity leave for the Public Finance Campaign Co-Manager;
• Responsible for programmatic and project management work and supporting the Global Public Finance Co-Manager in management of the Global Public Finance team;
• Manage and design team processes, including supporting annual planning and strengthening internal ways of working;
• Lead project management for specific campaign activities, such as increasing (legal) accountability for public finance support for fossil fuels; domestic fossil fuel subsidy phase-out; growing fair public finance for a just transition;
• Support relevant civil society coalitions, taking on coordination and facilitation as needed;
• Support team members in their fundraising efforts, maintaining relationships with existing funders and grant reporting;
• Line management responsibilities of some Global Public Finance team members;
• Expect up to 3 weeks of travel throughout the course of the project, including a team retreat in January or February 2026.

Managing Director of Operations

Senior Adviser – Global Public Finance