Trainee Administrator – Corporate Services
Ogier
full-time
Posted on:
Location Type: Hybrid
Location: St Helier • 🇬🇧 United Kingdom
Visit company websiteJob Level
Entry Level
About the role
- Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships
- Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
- Processing of bank payments, reconciliation of payment logs and approvals
- Production and circulation of invoices, fee collection and chasing debtors
- Ensuring client records are maintained accurately and with a high degree of integrity
- Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced
- Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping
- Pro-actively taking on additional responsibilities and administration tasks as required
- Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience
- Driving personal development using all the resources available
Requirements
- Strong academic background. Willingness to study towards professional qualification (e.g. ICSA or STEP)
- Previous relevant administration experience or enthusiasm to move into a corporate administration position
- Excellent written and verbal communication skills
- Working knowledge of MS Office package (Outlook, Word, Excel, Power Point)
- Experience in using Viewpoint would be an advantage
- Ability to deal with tasks independently and use own initiative
- Responsive and client focused, with strong organisational skills and attention to detail
- Must be committed and driven to achieving excellence for themselves, their client and their team
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrationstatutory filingsbank payments processinginvoice productiondebt collectionclient record maintenancetime recordinganti-money launderingclient due diligencerecord keeping
Soft skills
communicationinitiativeorganisational skillsattention to detailclient focusedcommitmentdrive for excellenceproactivesuggestive thinkingpersonal development
Certifications
ICSASTEP