Risk

• Supporting the Managing Director and a growing team of Directors and Associate Directors in the Governance Services Team within Ogier Global, you will provide a proactive, professional, seamless and confidential service, ensuring that their day to day runs efficiently and that client needs are prioritized and met in a timely manner.
• Emphasis on being a team player, willingness to learn, and working alongside the governance services support team members to manage and complete a variety of tasks for the Governance Services Team as a whole.
• Attend calls and meetings, take accurate notes and circulate summaries accordingly. Manage post meeting actions effectively and within deadline to ensure files and records remain current;
• Diary management, arrange and coordinate meetings, conference calls and appointments across time zones, ensuring Governance Services team have everything required to deliver client services;
• Travel planning and booking, arrange meeting presentation packs, expense report preparation and submission;
• Assist with the on-boarding of new clients, prepare information for the take-on team, including risk assessment forms, for Director review and finalisation;
• Draft and prepare documents and correspondence for execution, filing, scanning and courier;
• Set-up new client entities in Viewpoint, accurately updating and maintaining data to ensure correctness;
• Assist with the set-up of new directorships, provide director service agreements, billing arrangements and packages for new entities;
• Proactively own tasks assigned by the Governance Services team and keep them updated on the status of matters worked upon;
• Provide certified and notarised copies of all passports, proof of addresses & other documentation needed for directorship packages;
• Be the first point of contact for clients and third party intermediaries including Law Firms, Investment Managers, Auditors and other fiduciary companies whilst maintaining professional relationships with them;
• Ensure that all Directors proxies are up to date when the Directors are out of office;
• Assist with invoice preparation and follow up of payments with clients by implementing early intervention process, liaising closely with Credit Control on accounts receivable;
• Maintain the highest standards of confidentiality and data security in terms of client affairs and papers;
• Devotion to data integrity with attention to detail in all activity, with a focus on utilizing the systems to their maximum potential to drive efficiency and client service;
• Ensure that all original documents are forwarded to the appropriate individual or filed with the appropriate Registered Office;
• Complete and submit file reviews in a timely manner;
• Support our Ogier 'One Best Way' ethos across the team, identifying and driving process improvements and service innovation changes that would improve the client experience; and
• In time, demonstrate and maintain the position as a source of knowledge within the team, guiding, assisting and training team members where necessary.

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