Personal Executive Assistant

Offshore Launch

Personal Executive Assistant providing support across personal, family, and professional domains for a high-performing executive. Manage calendars and communications while building systems in a dynamic environment.

Posted 5/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $1,800 per monthWebsite

About the role

Key responsibilities & impact

Own inbox and calendar management across a minimum of five active calendars spanning personal, family, and multiple professional domains
Build systems and processes from scratch while simultaneously executing day-to-day tasks — without waiting for complete documentation
Manage high-volume, time-sensitive communication across multiple inboxes with strong prioritization judgment
Anticipate needs before they're voiced and act on them — proactively, not reactively
Coordinate logistics across a busy entrepreneurial household including scheduling, follow-ups, and cross-domain task management
Troubleshoot technical issues independently and maintain full ownership of your tools and workspace
Produce high-quality deliverables such as daily briefs, preparation materials, and communications on behalf of the principal
Maintain consistent communication rhythms with the executive through regular check-ins that create accountability and context

Requirements

What you’ll need

Comfortable operating from guidelines rather than rigid rules — you adjust based on context, not just instructions
A builder and a doer — you're motivated by creating structure where little exists, and you stay engaged once it's built
Anticipatory — you see three steps ahead and act without being prompted
Technically self-reliant — you own your setup and solve problems without hand-holding
A strong communicator — precise, proactive, and never guessing when you can clarify
Energized by variety and complexity, not unsettled by it
Substantial executive assistant experience — virtual or in-person — supporting senior leaders or multi-principal environments
Demonstrated track record managing personal and professional calendars simultaneously for a busy executive or household
Prior experience in a startup-style or entrepreneurial environment strongly preferred
Lived experience managing the logistics of a busy household — children's schedules, family coordination, multiple competing priorities — is a significant plus

Benefits

Comp & perks

Up to $1800/mo depending on experience
Annual bonus up to 150% of one month's salary, contingent on quarterly performance scores
13th month pay
Performance-based bonuses
Comprehensive HMO policy, including dependents.
Annual continuing education budget to support professional development

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

prioritization judgmentproactive communicationanticipatorystrong communicatorproblem-solvingadaptabilityorganizational skillstime managementattention to detailself-reliance