Operations & Project Assistant – Construction
Offshore Launch
full-time
Posted on:
Location Type: Remote
Location: Remote • Texas • 🇺🇸 United States
Visit company websiteSalary
💰 $1,450 per month
Job Level
JuniorMid-Level
About the role
- Coordinate project logistics and documentation—from initial lead entry to final invoicing—ensuring all files, photos, and approvals are current and accurately named.
- Communicate with city departments and inspectors to obtain permits, schedule inspections, and clarify requirements.
- Maintain project folders and shared drives with signed contracts, estimates, invoices, and warranties.
- Track job milestones (e.g., Lead → Prospect → Approved → Completed → Invoiced) and ensure tasks like material/work order approvals, Payzer links, and install reminders are completed on schedule.
- Support owners in preparing client communication, reminders, and follow-ups using established templates (install reminders, photo reports, etc.).
- Prepare basic marketing materials: post social content, organize photos/videos from job sites, and assist with short video edits.
- Document recurring processes and help build internal SOPs for project management, invoicing, and reporting.
- Handle miscellaneous administrative, vendor, and reporting tasks as assigned to keep projects moving efficiently.
Requirements
- 2+ years of experience as an Operations Assistant, Project Coordinator, or Executive Assistant in construction, real estate, or property management.
- Construction background is preferred.
- Demonstrated ability to learn and document new processes, track multiple projects, and follow detailed checklists or workflows.
- Strong written and spoken English; able to communicate confidently with vendors and city offices.
- Proven ability to research and problem-solve independently—especially with ambiguous or incomplete information.
- High attention to detail with digital organization skills (naming conventions, file systems, spreadsheets).
- Proficiency in Google Workspace, Excel, and project management tools (e.g., AccuLynx, Monday, Asana, or similar).
- Familiarity with Canva or simple video-editing software (e.g., CapCut, Filmora) is a plus.
Benefits
- Up to $1,450/mo depending on experience
- Annual bonus up to 150% of one month's salary, contingent on quarterly performance scores
- 13th month pay
- Comprehensive HMO policy, including dependents.
- Annual continuing education budget to support professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project coordinationdocumentationprocess documentationproject managementinvoicingdigital organizationproblem-solvingchecklist managementmarketing materials preparationvideo editing
Soft skills
communicationattention to detailindependent researchtime managementadaptabilityteam supportclient communicationorganizational skillsconflict resolutionmultitasking