Grants Post-Award Specialist

OCT Consulting LLC

Grants post-award specialist at OCT Consulting, focusing on federal grants financial management and compliance. Responsibilities include financial analysis, reporting, and stakeholder coordination.

Posted 7/30/2026full-timeRemote • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial analysis, grant administration, and regulatory compliance, with a strong focus on federal grant closeout processes and stakeholder coordination. Proficient in utilizing financial systems and advanced Excel for accurate reporting and reconciliation.

Highest-signal resume keywords

Financial Analysis & ReportingFederal Grants AdministrationRegulatory Compliance (2 CFR 200)GrantSolutions System ProcessingAdvanced Microsoft Excel

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial AnalysisGrant AdministrationFinancial ReconciliationCloseout ReportingRegulatory ComplianceFinancial ModelingData AnalysisTask ManagementDocumentation ReviewStakeholder Coordination

Soft Skills

Attention to DetailCommunicationOrganizational SkillsProblem-SolvingCollaboration

Tools & Technologies

GrantSolutionsMicrosoft ExcelSTAQSPRISMPhoenixGrant.gov

Certifications & Qualifications

Public Trust / Moderate Risk Security Clearance

Industry Keywords

OMB CircularsFederal Grant AdministrationPost-Award ManagementGrant Closeout OperationsU.S. Citizenship

About the role

Key responsibilities & impact

Financial Analysis & Reporting: Complete detailed financial analyses for grant closeouts and amendments; prepare executive and operational financial summary reports for the Grants Management Officer (GMO).
Reconciliation & De-obligation Analysis: Reconcile grant invoicing, drawdowns, and payment history to ensure transaction accuracy; analyze reconciliations to determine unliquidated obligation (ULO) balances and exact de-obligation amounts.
Administrative & Task Management: Manage administrative task workflows for grant closeouts and grant amendments throughout the active period of performance.
Stakeholder Coordination: Actively follow up with grantees, Contracting Officer’s Representatives (CORs) / Agreement Officer's Representatives (AORs), and government representatives to ensure all technical and administrative closeout actions are finalized prior to final closeout approval.
Tracking & Regulatory Compliance: Maintain accurate, real-time status tracking in internal databases and spreadsheets; ensure strict adherence to OMB circulars (including 2 CFR 200 Subpart E and 2 CFR 200.344) as well as agency-specific grant policies.
File Review & Corrective Actions: Review grant files for missing required documentation (e.g., Final Federal Financial Reports [SF-425/FFRs], SF-428 Property Reports, final progress reports) and notify the GMO of required corrective actions.
Closeout Reporting: Prepare comprehensive closeout packages and individual grant closeout reports summarizing financial status, resolved/outstanding issues, and recommendations for remediation.
GrantSolutions System Processing: Utilize GrantSolutions to receive, process, review, and finalize grant amendment packages, ensuring full accuracy and policy compliance prior to submission.

Requirements

What you’ll need

Citizenship: Must be a U.S. Citizen.
Education: Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a closely related discipline desired
Years of Experience: 5+ years of directly relevant experience in federal grants administration, financial management, post-award management, or federal grant/contract closeout operations.
Regulatory Expertise: Strong working knowledge of 2 CFR 200 (Uniform Guidance), 2 CFR 200.344 (Closeout), OMB circulars, and federal grant administration principles.
System Knowledge: Experience using or familiarity with GrantSolutions (preferred) or similar federal financial/acquisition platforms (e.g., STAQS, PRISM, Phoenix, or Grant.gov).
Technical Skills: Advanced proficiency in Microsoft Excel (financial modeling, formulas, pivot tables) and tracking databases for financial reconciliation.
Clearance Requirements: Must be able to pass a background investigation to obtain a Public Trust / Moderate Risk Security Clearance; the investigation will involve a credit, fingerprint, and law enforcement agency check.
Location / On-Site Requirements: Remote role based out of Washington, DC Metro area with infrequent local client interaction at agency HQ (Washington, DC) as required.

Benefits

Comp & perks

Medical, Dental, and Vision insurance
Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee’s gross salary
Paid Time Off and Standard Government Holidays
Life Insurance, Short- and Long-Term disability benefits
Training Benefits