Payroll Supervisor

OCHIN, Inc.

Payroll Supervisor managing payroll functions for a remote nonprofit organization. Ensuring compliance and accuracy in payroll processes while mentoring a team.

Posted 6/2/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $77,235 - $100,405 per yearWebsite

Tech Stack

Tools & technologies

C++

About the role

Key responsibilities & impact

Oversee the payroll processing from beginning to end, ensuring accurate and timely processing of all aspects of the payroll
Provide oversite of the HRIS system to ensure its proper setup and operation
Maintain and educate staff on time keeping system; ensure compliance, allocate appropriate grant use
Ensure complete documentation of the payroll process, and review on a quarterly basis
Ensure organizational compliance with federal and state pay related legislation throughout multiple states; accurately set up and maintain labor distribution in payroll files
Work closely with payroll processing vendors to add general ledger codes to include grants and new departments as needed
Ensure the pay, deductions and benefits are flowing appropriately through the payroll systems to provide accurate paychecks for staff
End-to-end management of semi-monthly payroll function in multiple states
Audit W-2 reports annually prior to distribution
Respond to employee questions related to payroll with an expected high level of helpful, efficient service
Export approved timesheet data to the Project Accounting Module of the accounting system.
Set up, maintain, and manage garnishments processing
Track 401(k) loan repayments and changes by employees; facilitate 401(k) Audit
Prepare and enter journal entries for each payroll period
Monitor PTO balances to ensure compliance with internal and external guidelines
Enter and maintain accurate Employee information into HRIS system
Process the PAF for employee changes, new hires, terminations, etc. through the HRIS and benefit systems
Creating reports or data as needed (compensation, turnover, anniversaries, etc.)
Filing employee and HR information into appropriate files and in accordance with regulations
Maintain accurate payroll related files/reports for annual audit; E-file documents
Support the Open Enrollment Process annually
Support the HR team in answering employee inquiries related to payroll and benefits
Ensure that the Payroll Wiki page is updated timely and accurately
Train and mentor new team members and peers in areas of expertise
Manage relationships with all HRIS vendors and ensure they are meeting SLA’s
Assist in implementation, administration, and reporting of all HRIS systems
Assist in evaluation of reports, decisions, and results of department in relation to established goals
Recommends new approaches, systems, policies, and procedures to effect continual improvements in efficiency of department and services performed
Maintain compliance with federal and state regulations concerning employment
Be a communication liaison to employees and managers by updating important changes in programs, legal and policy through all appropriate organizational communication venues (Huddle, all staff emails, in person)
Work collaboratively with the HR Team to deliver great service in the areas of Human Resources to employees and potential candidates
Accurately tracks time in accordance with processes established at the organizational level
Other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in accounting, Finance, or a related field; or an equivalent combination of education and experience
CPP Required
Minimum of 5 years of providing Payroll services
Experience processing full cycle multi-state Payroll, Paylocity experience is preferred
Minimum 2 years remote supervisor/manager experience overseeing 4 or more employees is required
Knowledge of General Ledger and Accounting practices
Knowledge of, or the ability to quickly grasp, new technology systems (Jira, wiki, Excel, Visio, HR systems)
Exceptional organizational, attention to detail, and time management skills
Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
Ability to be self-directed and motivated
Strong problem solving, collaboration, and customer service skills
Ability to grasp issues quickly and work on the right things at the right time
Ability to develop professional relationships with employees and management.

Benefits

Comp & perks

Generous compensation package
Support for employees’ well-being
Professional advancement opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingfull cycle payrollmulti-state payrollgeneral ledgeraccounting practicesgarnishments processing401(k) auditjournal entriestimekeeping systemHRIS management

Soft Skills

organizational skillsattention to detailtime managementproblem solvingcollaborationcustomer servicecommunicationmentoringself-directedmotivated

Certifications

Bachelor's degree in accountingBachelor's degree in FinanceCPP