Executive Assistant

Ocean Spray Cranberries

Executive Assistant providing crucial support to senior leaders at Ocean Spray. Managing complex schedules and travel logistics to ensure seamless global operations.

Posted 5/14/2026full-timeLakeville • Massachusetts • 🇺🇸 United StatesMid-LevelSenior💰 $65,700 - $90,310 per yearWebsite

About the role

Key responsibilities & impact

Serve as a trusted business partner and gatekeeper for two senior executives.
Anticipate needs, prioritize competing demands, and proactively resolve issues.
Handle sensitive matters with the highest level of confidentiality and professionalism.
Proactively manage complex calendars across multiple time zones.
Schedule virtual and in-person meetings; confirm attendee availability and correct time-zone alignment.
Prepare and distribute agendas and materials in advance for select meetings; track follow-ups and next steps.
Independently plan and manage domestic travel, including flights, hotels, ground transportation, and logistics.
Liaison with regional teams to ensure smooth travel logistics.
Manage visas, passport renewals, and international travel requirements.
Submit and track expense reports; proactively collect receipts and ensure policy compliance.
Plan and execute department events, offsites, and onsite meetings.
Monitor invoices and partner with Finance to ensure timely processing.

Requirements

What you’ll need

3 –5+ years supporting senior executives in a complex organization.
Proven experience managing international travel and visas (required).
Exceptional organizational skills and attention to detail.
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Demonstrated discretion, diplomacy, and sound judgment.
High school diploma required, additional education is a plus.

Benefits

Comp & perks

Complete insurance package on Day-1 that includes a plethora of health and wellness programs
Health, Dental and Vision insurance
Health savings account
Flexible spending account
Life and accident insurance
Employee assistance program
Telehealth services
1:1 health coaching
Supportive benefits for all the stages of your life
401(k) with up to 6% Company matching; additional potential discretionary match at year-end
Short-Term Incentive/Performance bonuses
Flexible scheduling options
Vacation pay, up to three weeks of time (pro-rated for your first year of employment)
Holiday pay for 12 holidays
Career development and growth opportunities
Tuition/Education assistance programs
Access to LinkedIn Learning
Scholarship programs for children of employees
Parental leave
Bright Horizons Family Solutions – Back-up care, tutoring, etc.
Adoption assistance
Bereavement leave
Up to $300 fitness reimbursement
Up to $300 massage reimbursement
Employee appreciation events
Employee discounts
Charitable giving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel logisticsexpense reportingagenda preparationmeeting coordinationvisa managementinternational travel planningevent planninginvoice monitoring

Soft Skills

organizational skillsattention to detailcommunication skillsdiscretiondiplomacysound judgmentproactive problem solvingprioritizationconfidentiality