Program Administrative Analyst

Ocean Associates, Inc.

Program Administrative Analyst providing analytical support to NOAA Fisheries executive leadership in Silver Spring, MD. Implementing process improvements and administrative efficiencies for OAA operations.

Posted 6/10/2026full-timeSilver Spring • Maryland • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $45 per hourWebsite

About the role

Key responsibilities & impact

Provide program administrative analysis and process improvement support to improve the efficiency, consistency, accessibility, and quality of OAA operations.
Any automation or tool that stores, processes, or transmits Government information shall be approved by the COR before use and shall comply with applicable NOAA/DOC security, privacy, records, and accessibility requirements.
Develop and implement, after Government approval, improved methods, templates, trackers, dashboards, checklists, automated products, and tools that simplify and streamline administrative functions.
Assist in implementing efficient cost-documentation processes, tools, and methods that meet NOAA and other applicable agency requirements.
Provide strategic calendaring support for NOAA Fisheries executive leadership, including mechanisms to triage meeting requests, track meeting materials, and manage leadership action items.
Format, proofread, edit, and quality-control draft correspondence, memoranda, briefing materials, reports, presentations, and associated packages.
Organize and support training for staff on plain language, administrative processes, and document quality standards.
Develop draft communications plans and campaigns targeting specific audiences for Government review and approval.
Provide expertise in Government communications practices, including GPO style, plain language guidelines, photo organization, and Section 508 accessibility support.
Produce presentations and visual materials to help managers, scientists, and leaders convey complex information to non-technical audiences.

Requirements

What you’ll need

Bachelor’s degree and three (3) years of experience, or a Master’s degree, from an accredited college or university.
Qualifications should be commensurate with an associate degree or equivalent experience and approximately eight years of relevant administrative or program analysis experience for senior support roles.
Personnel shall possess strong written and oral communication skills; proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, electronic file management, calendars, spreadsheets, and approved collaboration tools; and the ability to learn NOAA/DOC systems and procedures quickly.
Experience developing process improvements, trackers, dashboards, briefing materials, plain language products, communications support materials, Section 508/accessibility checks, and executive-level coordination tools.

Benefits

Comp & perks

This is a full-time position with benefits.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

process improvementadministrative analysisdocument quality standardscommunications plansdashboardstrackersplain languageSection 508 accessibilityexecutive-level coordinationquality control

Soft Skills

strong written communicationstrong oral communicationorganizational skillsattention to detailtraining supportstrategic calendaringcollaborationproblem-solvingtime managementadaptability

Certifications

Bachelor's degreeMaster's degree