Event Coordinator

ObservePoint

Event Coordinator coordinating logistical aspects of marketing events and tradeshows at ObservePoint. Assisting in planning and execution for high-impact experiences for attendees and partners.

Posted 5/23/2026full-timePleasant Grove • Utah • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Assist in planning and coordinating logistical aspects of events including venue selection, vendor coordination, catering, shipping, setup/teardown, and on-site support.
Collaborate with internal teams to execute our presence at industry tradeshows and conferences – including booth logistics, materials management, staffing coordination, and lead capture.
Source, vet, and liaise with third-party vendors such as venues, production teams, printers, transportation providers, and more.
Maintain event timelines, calendars, and checklists.
Help track budgets and compile post-event recaps.
Be on the ground for key events to help ensure everything runs smoothly – must be comfortable with hands-on tasks and adapting in real time.
Willingness and availability to travel to events, primarily within the U.S., with the potential of international travel as needed.
Collaborate with the creative team to gather or manage event-related materials like signage, slide decks, swag, and presentations.
Be eager to lean in and own everyday ownership across the marketing team: social media, marketing calendar alignment, campaign brainstorming, swag and branding ideas, etc
Sponsor and Speaker operations and logistics for ObservePoint’s (2) two flagship events

Requirements

What you’ll need

2+ years experience supporting or coordinating events, tradeshows, or conferences
Strong attention to detail and ability to build repeatable processes in a fast-paced, evolving environment
Skilled at managing shifting priorities and adapting to dynamic event timelines
Technically adept and self-motivated
Proficiency in tools like Google Sheets, project management platforms, MarTech tools, and event registration tools is a plus
Effective working independently and in cross-functional team environments
Positive attitude, problem-solving mindset, and high level of professionalism
A strong aptitude for being results driven
Experience and familiarity with social media management
Valid passport and willingness to travel (mostly domestic, potentially international)

Benefits

Comp & perks

Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event coordinationlogistics managementbudget trackingvendor managementtimeline managementprocess buildingsocial media managementlead capturematerials managementhands-on task execution

Soft Skills

attention to detailadaptabilityproblem-solvingresults-drivenpositive attitudeindependent workcross-functional collaborationorganizational skillscommunication skillstime management