Operations Coordinator
Ob Hospitalist Group
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $27 - $31 per hour
Job Level
About the role
- Coordinate and schedule clinician interviews across multiple stakeholders
- Support recruiters with administrative and operational tasks
- Manage candidate data, records, and workflows within ATS/CRM systems
- Facilitate lead generation, outreach, and candidate communications
- Initiate background checks and reference verifications
- Maintain interview calendars and ensure timely follow-ups
- Process credentialing, scheduling, and onboarding activities for clinicians
- Support HRIS and time management system updates
- Assist with contractor (1099) lifecycle management and documentation
- Provide responsive customer service to clinicians and internal teams
- Support reporting and audit processes (weekly/monthly/quarterly)
Requirements
- 1–3+ years of experience in operations, recruiting coordination, or administrative support
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Experience scheduling meetings (Zoom, Teams, etc.)
- Comfortable interacting with clinicians and stakeholders
- Experience in healthcare recruiting or clinical staffing environments (preferred)
- Familiarity with ATS, CRM, or HRIS systems (preferred)
- Project management experience (preferred)
- Advanced Excel or reporting/database knowledge (preferred)
- Bachelor’s degree or equivalent experience (preferred)
Benefits
- Paid time off & holidays so you can spend time with the people you love
- Medical, dental, and vision insurance for you and your loved ones
- Health Savings Account (with employer contribution) or Flexible Spending Account options
- Employer Paid Basic Life and AD&D Insurance
- Employer Paid Short- and Long-Term Disability w Optional Short Term Disability Buy-up plan
- Paid Parental Leave
- 401(k) Savings Plan with match
- Legal Plan & Identity Theft Services
- Mental health support and resources
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
operationsrecruiting coordinationadministrative supportschedulingbackground checkscredentialingonboardingreportingdatabase knowledgeproject management
Soft Skills
organizational skillsattention to detailtime managementwritten communicationverbal communicationcustomer servicemulti-taskinginterpersonal skills