nXscale

Executive Assistant

nXscale

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Manage the founder’s calendar and inbox, coordinate travel, prepare meetings, take minutes, and ensure follow-ups are completed.
  • Oversee founder routines, facilitate OKR check-ins, manage weekly executive agendas, and track actions across teams.
  • Drive small cross-functional projects, track milestones, and help unblock project owners to ensure timely delivery.
  • Conduct research, analyze data, and summarize key insights for decision-making.
  • Handle documentation, follow-ups, and general administrative tasks.
  • Take on varied responsibilities as needed, including tasks outside prior experience.

Requirements

  • 3–7+ years of experience as an EA supporting C-level leaders in startups/tech or a tech-savvy operator from a startup/scale-up ready to implement gold-standard EA routines.
  • Mastery of calendar/email management, meeting preparation, and executive prioritization.
  • Excellent written communication, including concise note-taking and document creation.
  • Strong project management skills: ability to create clear plans, assign owners, define critical paths, and provide status updates.
  • CRM experience.
  • Excellent written and spoken English, fast learner, strong attention to detail.
Benefits
  • We are an equal opportunity recruiter and employer and value diversity most at nXscale.
  • We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemail managementmeeting preparationproject managementdata analysisdocumentationnote-takingCRM
Soft Skills
communicationattention to detailorganizational skillsproblem-solvingadaptabilitytime management