Legal Administrative Assistant – Transactional
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full-time
Posted on:
Location Type: Office
Location: Houston • Texas • United States
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About the role
- Performs legal administrative functions associated with firm tasks, including processing new client/matter requests, client bills, time reports and expense reports.
- Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed.
- This includes proofreading and redlining work for accuracy, copy, format, etc.
- Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
- Maintains physical and electronic files, and contacts.
- Coordinates meetings and appointments, and properly receives clients/guests, as requested.
- Maintains appointment calendar for attorneys.
- Transcribes and composes correspondence for client-related matters.
- Prepares closing binders, as needed.
- Handles incoming and outgoing mail.
- Provides legal administrative assistance to summer associates, visiting attorneys and attorneys whose LAA is absent, as well as provide overflow assistance when needed.
- Occasionally may coordinate a courier service to deliver or collect documents for attorney at courthouse or other entities.
- Performs other related duties as needed or assigned.
Requirements
- Must have three or more years of experience working in a mid- or large-sized law firm.
- The LAA should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
- They must have working knowledge and experience with the Firm’s technology and applications (NetDocuments, Interaction, Chrome River, Emburse, Intapp are strongly preferred).
- Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database is strongly preferred.
- Prior experience supporting more than one attorney is required.
Benefits
- Overtime Required 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal administrative functionsword processingproofreadingredliningtranscribingcomposing correspondencehandling expense reportsclient billingconflict-checkingsupporting multiple attorneys
Soft Skills
organizational skillscommunication skillsattention to detailtime managementclient service