Project Coordinator – Global Events

Nteractive

Project Coordinator supporting the delivery of world-class events for a global communications agency. Managing project documentation, event logistics, and client communications.

Posted 6/5/2026full-timeRemote • New York • 🇺🇸 United StatesJuniorMid-Level💰 $55,000 - $65,000 per yearWebsite

About the role

Key responsibilities & impact

Own and maintain key project documentation including timelines, running orders and status trackers
Support Project Leads and Producers with day-to-day project administration
Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items
Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis
Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards
Coordinate crew logistics across multiple projects and events
Manage freelancer onboarding and contracting processes
Arrange and communicate crew travel, accommodation and event logistics
Compile and distribute detailed crew joining instructions and event information
Support onsite planning and operational readiness activities
Deliver exceptional customer service to clients, suppliers and internal stakeholders
Build positive working relationships across project teams
Support venue sourcing, supplier research and proposal development activities
Assist with supplier RFP processes and client response documentation
Ensure communications are clear, professional and timely
Follow and contribute to the Nteractive Project Management Framework
Proactively identify opportunities to improve processes and efficiencies
Learn from project feedback and event outcomes to continually strengthen delivery standards
Support compliance with company policies, information security requirements and operational procedures

Requirements

What you’ll need

1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences
Strong administrative and organizational skills within a fast-paced environment
Excellent attention to detail and ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
A proactive, solutions-focused approach with a strong customer-service mindset
Ability to work collaboratively across teams and build effective working relationships
Intermediate to advanced Microsoft Excel and PowerPoint skills
Strong overall technology proficiency and confidence working with project management systems
Passion for events and a desire to build a long-term career in event delivery and project management

Benefits

Comp & perks

PTO – 20 days plus public holidays
Summer Hours
Birthday Day Off
401k – access to fund for employer contributions
Health Care – employee cover 100%, dependent cover 25%
Dental & Vision – 50% cover
Life Insurance
Health Advocacy Program
Wellbeing & Inclusion Initiatives including access to an EAP
Family Leave & Adoption Assistance
Rewards & Recognition incentives
Volunteering Day
Cell & Wi-Fi allowance
Generous Talent Referral Scheme
Time Off in Lieu

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project documentationevent deliveryproject managementcustomer servicelogistics coordinationsupplier RFP processesfeedback analysisadministrative supportattention to detailmulti-priority management

Soft Skills

organizational skillswritten communicationverbal communicationproactive approachsolutions-focused mindsetcollaborative workrelationship buildingprofessional communicationprocess improvementoperational readiness