Event Operations Coordinator – Government & Defense Programs

NSTXL (National Security Technology Accelerator)

Event Operations Coordinator responsible for planning and executing government and defense programs. Managing logistics and event execution across in-person, virtual, and hybrid formats.

Posted 5/13/2026full-timeAlabama, California, Colorado, District of Columbia, Florida, Montana, New Jersey, New Mexico, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Washington, Wyoming • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support end-to-end planning and execution of events including tradeshows, conferences, internal programs, and virtual/hybrid events
Coordinate logistics including: Venue sourcing and RFP development; Room block management and travel coordination; Food & beverage planning; Audio/visual and production requirements; Shipping and material handling
Ensure all event elements align with government protocols, security considerations, and compliance standards where applicable
Manage full lifecycle tradeshow logistics including: Exhibit coordination; Shipping and drayage; Booth setup and teardown; Power, internet, and A/V requirements; Staff registration, training, and scheduling
Support execution of in-booth activations and ensure brand consistency and attendee engagement
Maintain detailed run-of-show documents and logistics trackers
Coordinate with internal teams (marketing, sales, leadership) and external vendors to ensure clear timelines, roles, and deliverables
Own development and management of: Event websites and registration pages (e.g., Cvent), Email campaigns and attendee communications, Pre-event and post-event messaging
Help ensure accurate, timely, and professional communication, particularly for high-visibility government audiences
Monitor registration data and proactively flag risks or trends
Provide logistical and technical support for virtual events using platforms such as: Microsoft Teams, Zoom for Government, Cvent, HubSpot
Assist with speaker coordination, rehearsal scheduling, and live event support
Troubleshoot real-time issues to ensure a seamless attendee experience
Maintain project plans and timelines using tools such as Monday.com
Track deliverables, deadlines, and dependencies across multiple concurrent events
Identify risks early and escalate or resolve proactively
Contribute to process improvements that enhance scalability and efficiency
Serve as an on-site operational lead or support resource: Manage registration desks and attendee flow; Coordinate vendors and venue staff; Resolve real-time issues with professionalism and urgency
Ensure a high-quality, detail-oriented attendee experience aligned with brand standards
Track and compile event performance metrics including: Attendance and engagement; Campaign effectiveness; Operational outcomes
Support post-event reporting and debriefs
Identify opportunities for improvement and contribute to evolving best practices

Requirements

What you’ll need

Bachelor’s degree in Communications, Marketing, Business, Hospitality, or related field (or equivalent experience)
Prior experience (internships, summer programs, part-time employment) event coordination, logistics, or related field
Experience with event platforms such as Cvent or similar registration tools
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced environment
Experience supporting government (B2G) or defense-related events preferred
Familiarity with: Federal and military event environments
Compliance considerations (e.g., accessibility, data handling, security protocols)
Tradeshow and field marketing experience
Experience with project management tools (e.g., Monday.com)

Benefits

Comp & perks

Health Insurance: Medical and dental – company pays 90% of premiums for individual coverage and for family coverage
Vision Insurance: Fully covered
Retirement Plans: 401(k) with employer match up to 4%
Paid Time Off: Paid sick and safe leave, 10 federal holidays, floating holiday + your birthday, and generous vacation
Other: Basic Life & AD&D policy company paid
Voluntary Life
Flexible & remote work structure
Wellness reimbursement plan & mental health support
Community sponsorships
Donation matching
Professional development allowance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event coordinationlogistics managementtradeshow logisticsvenue sourcingRFP developmentfood and beverage planningA/V requirementsregistration data monitoringevent performance metrics trackingprocess improvements

Soft Skills

organizational skillsattention to detailability to manage multiple prioritiesprofessional communicationproblem-solvingteam coordinationtime managementadaptabilityleadershipcustomer service