Administrative Services Manager
NOVALINK SOLUTIONS LLC
contract
Posted on:
Location Type: Hybrid
Location: Nashville • Tennessee • United States
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About the role
- Serve as lead administrative and fiscal support for HRP-funded Maternal and child Health grants.
- Track grant budgets, invoices, and spend-downs to support fiscal accountability and sustainability.
- Review and process invoices and supporting documentation for compliance prior to submission.
- Coordinate with fiscal and contracts staff to resolve discrepancies and ensure timely payments.
- Supervise and support an Administrative Assistant 3, including training, task assignment, and quality review.
- Maintain grant documentation and records in compliance with TDH, HRSA, and CMS requirements.
- Support program directors with reporting, scheduling, and administrative coordination.
Requirements
- Graduation from an accredited college or university with an associate's or bachelor’s degree is required
- At least two years of experience providing administrative or fiscal support for grant-funded programs
- Supervisory experience preferred
Benefits
- Hybrid position with in-person attendance required on the first day for laptop deployment and orientation
- In-person attendance required quarterly for division meetings in Nashville
- Typical working hours are Monday - Friday, 8AM to 4:30PM CST
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
grant managementbudget trackinginvoice processingfiscal accountabilitycompliance reviewdocumentation maintenanceadministrative coordination
Soft Skills
supervisory skillstrainingtask assignmentquality revieworganizational skills