Administrative Services Manager

NOVALINK SOLUTIONS LLC

Administrative Services Manager leading administrative and fiscal support for Maternal and Child Health grants. Supervising lower-level staff and managing grant compliance in state government.

Posted 4/15/2026contractNashville • Tennessee • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Serve as lead administrative and fiscal support for HRP-funded Maternal and child Health grants.
Track grant budgets, invoices, and spend-downs to support fiscal accountability and sustainability.
Review and process invoices and supporting documentation for compliance prior to submission.
Coordinate with fiscal and contracts staff to resolve discrepancies and ensure timely payments.
Supervise and support an Administrative Assistant 3, including training, task assignment, and quality review.
Maintain grant documentation and records in compliance with TDH, HRSA, and CMS requirements.
Support program directors with reporting, scheduling, and administrative coordination.

Requirements

What you’ll need

Graduation from an accredited college or university with an associate's or bachelor’s degree is required
At least two years of experience providing administrative or fiscal support for grant-funded programs
Supervisory experience preferred

Benefits

Comp & perks

Hybrid position with in-person attendance required on the first day for laptop deployment and orientation
In-person attendance required quarterly for division meetings in Nashville
Typical working hours are Monday - Friday, 8AM to 4:30PM CST

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

grant managementbudget trackinginvoice processingfiscal accountabilitycompliance reviewdocumentation maintenanceadministrative coordination

Soft Skills

supervisory skillstrainingtask assignmentquality revieworganizational skills